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Administrative Assistant

Location: Moscow

Team: Administrative

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This position is based in Moscow, Russia.

The area: Administrative

Administrative jobs at Google are staffed by bright, organized, energetic and dependable people driven by a common company goal: to help us accomplish great things. Working behind the scenes, we make a significant impact on the people we support as well as on Google users around the world. We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization.

The role: Administrative Assistant - Moscow

As an Administrative Assistant, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest Google products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

You will collaborate with a variety of people in different job functions all over the world, accomplishing tasks of moderate to high complexity and scope. When circumstances demand, you'll provide strategic support – such as evaluating data – with your manager's guidance. Finally, you will be the administrative voice and face of Google to visitors, vendors, and service providers in Moscow.

Responsibilities:

  • Administrative tasks include arranging multiple international travel itineraries to varied locations around the globe; processing and approving expense reports; managing schedules, calendar, phone and email; coordinating weekly team meetings and group events; maintaining contact databases and team/vacation calendars; supporting the visa requirements for Russia for foreign visitors.
  • Organizing business and fun events for the Russia team as well as assisting in office-wide event planning.
  • Assist with ongoing budget and headcount tracking, as well as space planning for your team(s).

Minimum qualifications:

  • Bachelor's degree preferred. In lieu of degree, relevant skills or equivalent experience.

Preferred qualifications:

  • Solid work history showing the ability to provide excellent calendar management, event planning, leading projects, travel scheduling and booking, budgeting and minuting meetings.
  • Exceptional written and verbal communication skills; strong organizational skills, detail oriented, and the ability to handle multiple priorities.
  • Experience of providing high-quality professional administrative support to senior Executives within a fast-paced, high-tech international team environment.
  • A shown ability to grasp new technologies, in addition to demonstrated interest in this product area.

The Big Picture

Moscow office

Google Moscow opened in 2005, and is now home to teams across engineering, sales, people operations, marketing, finance, IT and others.

Location: Moscow

Administrative

Be the heart and soul that keep us moving.

Team: Administrative

Administrative Assistant

Location: Moscow

Team: Administrative

Apply now

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