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Administrative Assistant

Location: Zurich

Team: Administrative

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This position is based in Zurich, Switzerland.

The area: Administrative

Administrative jobs at Google are staffed by bright, organized, energetic and dependable people driven by a common company goal: to help us accomplish great things. Working behind the scenes, we make a significant impact on the people we support as well as on Google users around the world. We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization.

The role: Administrative Assistant

As an Administrative Assistant, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest Google products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

We are looking for a team player to provide administrative support to three senior Directors within the Engineering team in Zurich. As an Administrative Assistant, you'll keep your team's business operations and activities organized and moving forward. You're a self-starter who can recognize where processes can be improved and take the initiative to help improve them. Using your strong communication skills, you'll effectively collaborate with a variety of people and job functions, accomplishing tasks of moderate to high complexity and scope. You're also able to analyze and anticipate the needs of your managers, team members and their projects, which means you'll acquire a thorough knowledge of Google's products and services. When circumstances demand, you'll provide strategic support – such as evaluating data or resolving minor operational issues – with your manager's guidance. Additionally, you will have the opportunity to build strong relationships with your colleagues and senior managers in Zurich, the US and throughout Europe, the Middle East and Africa, as well as Asia and Latin America.

Responsibilities:

  • Arrange multiple international travel itineraries to varied locations around the globe; process and approve expense reports; manage schedules, calendar, phone and email; coordinate weekly team meetings and group events; maintain contact databases and team/vacation calendars.
  • Organize business and fun events for the Engineering team as well as assist in Zurich office-wide event planning.
  • Assist with ongoing budget and headcount tracking, as well as space planning for your team(s).
  • Coordinate conference attendance, public speaking events, interviews, etc.

Minimum qualifications:

  • BA/BSc degree. In lieu of degree, relevant skills or equivalent experience.

Preferred qualifications:

  • Experience with calendar management, high volume travel scheduling and booking, budgeting, event planning, leading projects, and minuting meetings.
  • Exceptional written and verbal communication skills, comfortable communicating with senior executives and government officials.
  • Strong organisational skills with an attention to detail and a proven ability to handle multiple priorities in a fast-paced environment.
  • Demonstrable interest and ability to learn new technologies.

The Big Picture

Zurich office

Google Zurich brings Googlers together from 75 countries to work on some of the most challenging engineering problems around, making products used by millions of people.

Location: Zurich

Administrative

Be the heart and soul that keep us moving.

Team: Administrative

Administrative Assistant

Location: Zurich

Team: Administrative

Apply now

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