Home » Resources
Switch from Lotus Notes to Google Apps
Download this as a pdfWith budget pressures, the growing gap between user needs and current end-user tools, and inefficiencies in traditional system upgrades and maintenance, IT decision makers are increasingly seeing the value of switching to Google Apps Premier Edition rather than continuing their reliance on Lotus Notes.
Why Google Apps?
Google Apps — the enterprise-grade suite of email, calendar, IM, and collaboration tools that can be accessed securely from any browser — delivers the familiar Gmail experience that millions of email users choose for their personal email accounts, along with 99.9% uptime, at a fraction of the cost of a Lotus Notes solution.As a hosted, cloud-based email solution, Google Apps frees IT teams from server maintenance, upgrade management, and compatibility issues, allowing them to reallocate time and budget to projects that help move business forward. IT managers who've moved from Lotus Notes to Google Apps report cost savings due to reduced software and hardware overhead, lower storage costs, simpler administration, and improved archiving. Google Apps also delivers a full range of services, including calendaring, integrated voice and video IM, document production and sharing, web publishing tools, and video sharing, in one package and in one SLA, priced at US $50.00 per user per year.
Reduce costs
Increase user satisfaction
Benefit from a cloud solutionReduce costs
Complete solution, simple pricing
25GB of storage per user, integrated collaboration tools, mobile support, disaster recovery, redundancy, collaboration tools, video storage, and Postini email security features are built right in to Google Apps.Eliminate hardware maintenance costs
As a hosted solution, Google Apps removes the need for server reliance, eliminating costs associated with server purchase, maintenance, storage, and energy use.Switch easily and quickly
Google Apps Migration for Lotus Notes quickly migrates user data such as email, contacts and calendar events to Google Apps. Read details hereEasy administration
Eliminate system downtime and reduce IT hours spent on system maintenance. Cloud-based Google Apps ensures that your users always have the latest tools – without time-consuming maintenance, upgrades, or hassles for your IT team. Google Apps frees IT resources for more productive work, and reduces your IT Total Cost of Ownership (TCO) by minimizing ongoing IT commitments.Minimal training
Many IT departments deploy Google Apps with minimal – or even no – training or downtime due to this widespread familiarity and an intuitive, easy-to-learn UI.
Increase user satisfaction
Allows universal access
Because Google Apps is hosted "in the cloud," email, calendar, and other tools are securely available through any browser, whenever and wherever they are needed, and across any platform or device. What's more, Google Apps is optimized across a range of popular mobile devices, ensuring productivity and ease-of-use however users access their Google Apps accounts.Platform and device independent
Works on the systems and devices – including mobile phones – that your employees already use.Speeds learning and results
Helps users be productive and efficient quickly, without spending time on training or needing to read manuals to understand features. Google Apps provides the familiar Gmail interface that millions use for their personal email.Continuous innovation, without downtime
Ensures that users always have the latest versions and the newest features without losing functionality during upgrades. Google continuously enhances the Google Apps user experience with innovations like integrated search, mobile support, and offline access, all with easy integration into existing functionalities. For example, the Google Apps Connector for BlackBerry Enterprise Server, which enables users to efficiently, quickly navigate their Google Apps accounts in a native environment optimized for the BlackBerry UI, was one of some 50 feature enhancements integrated into Google Apps in the first half of 2009.-
Advanced features
With advanced, integrated capabilities built right in, Google Apps delivers more than email – it delivers full-featured productivity and a better way to get work done. The integrated UI makes it easy for users to move between email and instant message, including built-in text, chat, and video IM, without launching a separate application – right from their Gmail inbox. Google Apps takes email to a whole new level of ease, organization, and functionality. -
25 GB of storage
per user Industry-leading storage allows users to keep messages in their inbox for future needs or reference, without having to edit inboxes or delete messages. Built-in, intuitive Google search makes it easy for users to find emails and instant message conversations quickly, speeding access to information and reducing time spent manually looking through archived messages. -
Efficient, "no-miss" document-sharing and version control
Ensure content availability and version control through secure, attachment-free document access, as easily as sharing secure links. Collaborative, multi-user Google Docs allows users within your domain to reliably access the latest version of any document, without second-guessing the version or sorting through emails to find it.Users set preferences to allow viewing or collaborative privileges for each document, ensuring proper levels of access. Documents can be edited real-time by multiple users, with a lasting archive of prior versions easily available for comparison. Google Apps eliminates the inefficiences that occur when attachments are too large to send over email, take up inbox space, and create version tracking hassles. -
Easy, secure document, web, and video publishing
In addition to easy calendaring and document-creation applications, Google Apps delivers a range of integrated functions that let your users easily create and publish documents and web pages, and easily share video – without needing to learn new applications or add special hardware or software. Additionally, Google Sites enables users to create, publish, and manage web pages, or even entire websites, without needing training, special technical skills, or IT support. Google Video allows easy, secure sharing of video content, 10GB of storage per user, and an easy, intuitive UI.
Benefit from a cloud solution
Maintenance-free cloud infrastructure
With Google Apps, IT departments no longer need to spend time on upgrades, patches, or overhauls, and can avoid the downtime inherent in server management. Hosted in Google's secure, energy-efficient data centers, Google Apps delivers maximum uptime, built-in redundancy and backup systems, data security, and on-demand scalability, helping IT teams to focus on innovation rather than maintenance, backups, upgrades, and security management.This frees time for more proactive, strategic work, allowing IT professionals to focus on business goals and process improvement rather than systems maintenance. Patches are seamlessly delivered to applications in real time, removing the need for patch-related downtime and effort.Filter-free spam prevention
Built-in filtering halts spam and viruses, before it reaches users' inboxes – without IT effort or updates.More IT control
The cloud limits exposure to data leaks from lost end-user devices such as thumb drives and (any other types of media). Industry estimates state that 60% of corporate data resides on unprotected PCs and laptops, 10% of laptops are lost or stolen in the first year of purchase, and 66% of USB devices are lost or misplaced in their lifetimes.Enhanced security
Google Apps data is fractured and obfuscated across multiple servers and disks for optimal data security. Google Apps enhance data security with automatic replication in multiple data centers, redundancy and consistent availability, centralized controls for easy sharing and access management, and protection against accidental exposure associated with hardware loss. Google Apps has completed an SAS 70 Type II audit.Scalability and reliability
Google Apps is powered by the same infrastructure that services hundreds of millions of users each day. Users leverage "Google quality" availability (99.9% guaranteed uptime), redundancy across multiple data centers, and automatic disaster recovery. A published status dashboard lets you view performance information on Google Apps at anytime.
Customer Testimonials
"Why would we want to spend our bandwidth and very talented, highly paid resources fighting something that’s not a core competency of our company?" — J. Kerr, Support Systems Manager, Orbitz.com
"We were searching for an innovative way to significantly reduce our office infrastructure costs while simultaneously improving user collaboration and productivity. Our pilot with Google Apps demonstrate that this target is achievable." — André Gold, Technical Senior Vice-President, Valeo
"We calculated out over a five-year period and realized that we could achieve a 60% reduction in our email system Total Cost of Ownership by moving to Google Apps." — Louis Gary, Manager of Client Services, Hamilton Beach Read more
"Email is critical to our work, but we're trying to simplify IT. We want to maintain less infrastructure, and Google Apps allows us to do that." — Brent Hoag, IT Director, JohnsonDiversey
"People adopted the features almost instinctively, so training was not focused on tools but on the change in our way of working." — André Gold, Technical Senior Vice-President, Valeo
Find a Partner
We have worked with several Google Apps partners who can assist with deployment, training and customization for customers switching from Lotus Notes. These include:
