As President of the Panhellenic Council, I have used to Docs to revolutionize the way
Panhell operates, using Forms during Recruitment registration and as a way for chapters
to file reports of Recruitment Rules infractions. The reports used to be on paper (or
edited on desktop software), but now members simply put all the information in one
form. Panhell instantly receives it, and with a timestamp, too.
At the Brown Daily Herald, where I'm a features editor, we organize our whole paper
with Google Docs and often have 20 people editing our daily log at any given time, from
all over campus: the newsroom, dorm computers, libraries, smartphones. Keeping all of
our stories, writers and deadlines current (and informed) helps us publish the best
possible paper for the Brown community.
I'm a spinning instructor at the Cornell Fitness Center and I organize my rides and
music in a central Doc that I share with students in my class. That way they know
what's in store for the day, and can submit music requests, and enjoy a more fulfilling
hour of sweating.
As one of the officers of the Association for Computer Science Undergraduates, I’ve
streamlined the way we use Docs for club-related affairs. We now keep all meeting
minutes, event signup forms, receipts, financial information, and more in a shared
folder that's accessible to the board members. This increases our accountability to one
another and means that documents will continue living on even after somebody leaves the
My entire business class--more than 3,000 people--is collaborating on a business plan
using Docs that we will present to a company at the end of the semester. Twelve pages
and many revisions later, we're able to produce something great by putting our heads
together without being in the same place.
I once met a fellow Phish enthusiast in an airport after seeing the Phish background on
his laptop. We now share concert setlists, and song and album titles in a doc to help
one another discover new music.
New York University
Google Docs has helped me on my project to revitalize, preserve and teach Sourashtra,
an Indian language spoken by a tiny community that is slowly disappearing. Google Docs
has eased the process in which I consult my grandparents in India about the language,
then translate it into Google Docs to teach a friend--all while having my brother in
Los Angeles and my cousin in Hong Kong look it over, too.
University of Washington
Versioning. Formatting. Platform compatibility. Hunting down unorganized email
attachments. These are the typical nightmares of group projects. But Google Docs has
made collaborating as easy as sleeping in class (next step, ghostwriting our
assignments!). During the research and writing process, the last thing I want to worry
about is whether my work is redundant with somebody else's, or whether the project
content and styles are consistent. I just want to keep track of what my partners are
working on. Seeing their work can certainly help with my own research and
My friends and I created a doc where we keep all our updated addresses, phone numbers,
birthdays and more, so that when we graduate we'll know exactly where to go every
December for our annual Secret Santa!
The auto-save feature in Docs is a godsend during stressful periods, when I'm thinking
more about getting another coffee than actually hitting "save."
As a columnist for The Cornell Daily Sun, Cornell's student newspaper, I rely heavily
on Google Docs to write my biweekly column and then share it with my editor. We can
edit together online, avoiding the trek off-campus to the Sun’s offices (which is
especially nice in the wintertime!).
In law school, we read dozens of cases, and for class preparation it's useful to create
an outline (a "brief") for every case. I've found that the most effective tool for this
task is Docs. First, using Google Docs allows me to access my briefs from any computer,
even if I don't have my laptop with me. And Docs allows me to organize my briefs by
subject, so that I can easily find the brief I'll need for a particular class. Docs
also lets me share briefs with classmates, so we can collaborate more effectively.
Finally, storing my briefs with Docs gives me peace of mind. If my computer ever
crashes, I won't have to redo all the work up to that point!
George Washington University Law School
While I was studying abroad in Prague, my team in an Organizational Communications
class used Google Docs to work on our final presentation. It was an hour-long
presentation, and each of us had many slides to include, so compiling everything
together--even when we were in different locations--was much easier, thanks to Docs.
New York University
As a board member of three different organizations on campus, I find that Google Forms
has helped me to keep track of large amounts of data. For example, I was in charge of
organizing a food festival with the goal of gathering as much student participation as
possible. In past years, my predecessors asked student leaders to fill out papers and
submit them in person. However, I decided to create a Google Form in which
approximately 20 student organizations entered contact information, the dishes they
were going to serve, and the utensils and support they needed from me. Not only did
this save time for student leaders, but it allowed me to access the information from
the cloud and share it with collaborators.
El Haj L.
I am on the group that brings concerts to campus and we use Google Docs for everything.
We put our application to be on our committee online and embedded it on our website.
Now we have all their information and responses already online right from the get go,
saving time on data entry
Using Google Docs to write a multiple section report allows you to work together all at
once with other group members assigned to different sections as opposed to merging the
documents later; it's all right there
University of Virginia
My group and I relied on Docs while working on our final software engineering class
project. We had to produce several documents, including a project proposal, a design
document, and end-user documentation for our software product. With Google Docs, we
were able to simultaneously edit the document, allowing each person to work on a
different section, and go back and edit other group members’ sections. It was also very
easy for us to “hand-in” these documents by sharing the document with our mentor TA.
For group projects, all we have to do is share a Presentation in Docs and we can edit
it from our respective locations. With everyone on the run at Cornell, it can be
impossible to get four group members to sit down for four hours at a time and knock out
a group presentation. With a Google Presentation, we can work on the project from the
comfort of our homes, and then come together to review it. This is especially pleasing
when it saves a trip of walking up Cornell’s steep slope to the library in the freezing
My consulting club uses Forms in Google Docs to create easy-to-build surveys for
collecting data from the student body.
While my friends and I were brainstorming for an entrepreneurial venture, we sent out a
survey using Google Docs to other students and acquaintances. The results of this
survey helped us judge the feasibility of the project and make an effective marketing
We used Google Docs to help grow the Rutgers Dance Marathon from a small fundraiser to
the largest philanthropic event in New Jersey ($380,000!) All members of the Central
Planning Team shared forms, information sheets, and registration documents through
Google Docs, so they were always accessible.
Docs have played an instrumental role in my campus experience. Google Spreadsheet was
particularly important in helping the Solar Car team stay on budget. All sponsor
donations were added to the doc in real time, which helped everyone keep a more
transparent budget that all leaders could access and edit.
University of Michigan
As a member of the University of Texas Speech Team, I use Docs to write speeches and
instantly review them with my coach. Speeding up the revision process allows me to
spend more time memorizing my speeches for performance, helping us place 3rd in
Nationals last year.
University of Texas, Austin
As a Resident Advisor for one of the freshman dorms, we use Docs to facilitate the
resident check-out process so we can easily divide up times and make sure there's
always an RA on duty.
At Wesleyan, I use collaborative tools such as Google Docs and Google Spreadsheets to
track the of our IT HelpDesk website in a transparent and simple way. Although I did it
mostly for my own records, I also shared the status of the HelpDesk site with other
employees and encouraged them to sign up for projects. I monitored the hours worked and
the new pages designed by each employee, and submitted a log of hours to payroll.
As a student leader who's very involved in the Yale community, I have found Google
Forms invaluable to my work with campus organizations. As President of the National
Association of the Advancement of Colored People (NAACP), I find Google Forms extremely
useful as a sign-up tool for our major programs. For example, this past semester when
we hosted our annual "Great Debate," featuring the Howard vs. Yale and Hampton vs.
Columbia debate teams, we used a Google Form for students to sign up for free tickets.
I love Google Forms because they are quick to create, easy to implement, and
In college, my work as a Community Advisor required me to build bridges among
residents. For example, when I wanted to organize a communal pancake breakfast, I used
Google Forms to allow my residents to vote for their favorite toppings. Not only did
this generate excitement and interest, but the attendance was outstanding! I have also
used Google Docs to generate spreadsheets for more than 80 staff members, before
holiday breaks, for coordinating better transportation.
I led a team of students in designing and presenting a state budget as the “governor”
of our Public Finance Class. The Google Docs Spreadsheet application gave us greater
flexibility than Excel, and it permitted us to individually make changes (without
worrying about losing someone else’s work!). On the day of the presentation, we could
show it to the class straight from our browser, while other students had to deal with
PowerPoint compatibility issues.
Without physically going to every Boston-area college, Google Forms allowed us to
collect preference information about fashion websites from potential local customers.
It also allowed them to forward the survey to their friends, thus increasing the number
of people that we were able to reach.
Google Docs has increased our scope for recruiting in my business fraternity, and we
are now able to pool our thoughts and resources much better. Looking ahead, I hope to
place all recruitment "in the cloud" as Phi Gamma Nu continues to grow and expand.
Google Docs has helped me consolidate the scattered notes for my classes. I keep most
of my lecture notes in Docs, organized into separate collections by each class. They're
all easily searchable, and if friends ever miss class, I can share my notes with them.
Sometimes I'll even collaborate with friends who are sitting in on the same lecture,
which makes going to class much more fun.
Google Docs is fantastic, because it means that groups no longer have to be together to
complete a project. Once we've divided up the work, we can do our respective parts
simultaneously, even when we aren’t in the same place.
Georgetown University - McDonough School of Business
Google Docs has completely revolutionized how we collaborate at Stern. Because we do so
many group projects, the ability to share spreadsheets, documents, and presentations
has greatly increased our efficiency.
New York University - Stern School of Business
My friends and I use Docs during class to take notes collaboratively, and since it's
all in the cloud, we have instant access to the same information, no matter where we
University of Maryland, College Park
Using Google Docs to take notes and do assignments means that I have easy access to my
notes and work, regardless of which computer I'm on. It also means that, if I spill a
drink on my laptop and fry it (as I did last year), all my schoolwork is still safely
in the cloud and not lost forever.
I developed a spreadsheet this year to track the progress of more than 550 presidents
and treasurers on campus as they completed training programs on requesting university
funding. This document allows our executive board of 10 students to schedule the
training sessions, and to check students into their programs--all with real-time
accuracy and updating from Google Docs.
I use Google Forms for my Club database, creating a member form to send out to anyone
who's interested in joining. This develops my email list without having to lift a
The nature of college computing is rapidly changing, and connectivity is the new
essential for students. Much of education now relies on students being able to
communicate and collaborate effectively. I think Google Apps takes them closer to
living and thriving in a virtual world--not just while they are students here, but
after they graduate as well.
Executive Director of Technology Operations for Information Systems and Services
George Washington University
With Google Apps, we have the brains and insights of Google and the entire Google Apps
community to help us update our communication and collaboration solutions. And best of
all, this innovation comes at no extra charge.
Sr. Technology Director
University of Minnesota
We actually had our student government tell us, "We want you to implement Google Apps.”
So we did.
Director of Technology Support Services
Switching to Google Apps helped us significantly improve the level of service provided
to our students and alumni. At the same time, it reduced our IT operating costs and the
complexity of our infrastructure.
VP of Information Technology
In the past, if we wanted to implement a new feature, it was always a big deal. But
with Google, we wake up in the morning and the useful new features are just there,
ready for us to take advantage of them. We feel like a partner in an ongoing string of
innovations--and we love that.
Associate VP of Computer Services
Google Apps helped us connect our faculty with our students, which made a big
difference on campus.
All undergrads at Clemson create and submit digital portfolios using Google Sites, so
when we graduate we leave with more than a diploma - we have a physical way to showcase
what we've done and learned.
I created a calendar for all the free food on campus and shared it with my friends that
I know don't have a dining plan, so we can decide together where to meet for dinner.
As President of Student Government, my executive board and I used Google Calendar to
feed university activities into a shared school-wide calendar that helped boost student
We use video chat in Gmail frequently--especially when it gets cold in the winter--to
hold virtual office hours and avoid the treacherous walk across campus.
"Cmail" is our Cornell email, powered by Gmail. It helps me organize and prioritize my
emails, and it's awesome that I can always keep up with email from my mobile phone.
Now that my mom knows how to use Google Chat, we're saving money by keeping in touch
this way. Plus, it makes her really happy to know she can easily catch me while I'm off
Gmail is my life--event organizing, socializing, reminders--everything goes through
Gmail. I have no idea what I would do without it.
This past spring, I managed a five-person project that spanned the entire semester and
produced a 9000-line code base; my role involved organizing group meetings, staying on
top of deadlines, and scheduling appointments with our professor. To do this, we
created a master group calendar with all of our respective schedules, which enabled us
to easily coordinate meetings and stay informed about project deadlines.
An organized schedule is a critical component for success at any university. Google
Calendar allows me to make sense of hectic class timings, obscure TA office hours and
my regimented on-campus job schedule in a user-friendly interface. My calendars are
also synced across my laptop, Android phone and Google account, giving me the freedom
to change my calendars on the fly.
For my position on the board of Alternative Spring Break, twelve students with hectic
lives attempt to streamline their passion for service to run this completely student-
led organization. Google Calendar has allowed us to do that. It has helped each of us
to look at our schedules and plan programming effectively so that we can all dedicate
ourselves fully to its execution. Other organizations on campus use Calendar, but for
us, Google Calendar is a means for helping people all around the world through our
I am an officer for a student organization, and we made a Google Calendar for everyone
and put our class schedules on it, making it really easy to schedule officer meetings.
George Washington University
At the beginning of each semester, I spend a few hours sifting through my syllabuses
and setting up my Google Calendar. I have several different calendars set up in
advance, each with their own default reminder settings. These reminders (email, pop up,
and SMS) are what keep me on track throughout the semester. It allows me to run on
autopilot for the rest of the semester, never worrying about when an assignment is due
or what my next exam covers.
University of Indiana Bloomington
At the Brandeis University Help Desk, we have created a Google site that we call the
"Knowledge Index." We primarily use it as an internal wiki that houses internal
information on Brandeis University applications and services/ The site has a community
forum where we answer questions and post fun things. On the front page, we have a poll
powered by Google docs which helps us run the Help Desk in a more democratic manner.
The site even has a task management system where we can keep track of various projects.
For a recent Marketing Project, our team was in charge of creating a business plan for
a product, supplemented with a Site to showcase this product. Google Sites allowed us
to create a website for our product, even though none of us had any technical
experience with building websites!
University of Notre Dame
Email lists are a big part of life at Harvard: dorms, student groups, academic
departments, etc. Conversations in Gmail are essential to avoid getting overwhelmed by
threads that go on for several hundred messages. The "multiple Inboxes" feature,
combined with filters to label messages, allows me to keep a clean inbox and read list
messages whenever I have time.
For a student organization on campus, we created a shared calendar where all officers
could add their class schedules, making it really easy to coordinate our officer
George Washington University
Within the first week of every semester, I take all of my syllabi and add tasks to my
calendar for all of my assignments, exams, and projects. I also use Calendar to plan my
class and work schedules, as well as schedule meetings (with others who use Calendar).
Getting preset alerts on my phone is also helpful, especially when I need to look up
room numbers for classrooms or events.
University of Maryland, College Park
Many student organizations host their webpages on Google Sites, which allows for simple
website creation and control, regardless of tech-savvy-ness. It's a great way to enable
nearly every club to have an online presence.
University of Texas, Austin
In the past year, Barnard College started using Google Apps. After switching to Gmail,
there has been a huge improvement. Everyone loves Gmail! Students can organize their
emails more easily, and they enjoy being able to filter unimportant and unwanted emails
from listservs and elsewhere.
With the help of other student leaders, we put together what we expected to be a small
fundraising campaign called "NU Stands with Pakistan." We set up tables on campus, and
asked for members of various organizations to volunteer for collecting donations. We
made a Google spreadsheet, which we shared among a few email lists. Before we knew it,
the list had spread throughout the entire Northwestern community, with volunteers from
every background joining our effort. This crowdsourcing of volunteer work would have
been impossible without Google Docs! Not only were people using the doc, but others
were emailing, texting or simply showing up to the booth to volunteer. Our movement
eventually raised $23,000 for flood relief!
As an amateur fantasy football athlete, I use a customized Google site to manage a
league with my friends. Being many miles apart, this gives us an organized forum for
trades, news, and casual midweek trash-talking. Since it is a secure, private site, the
content is personal and everyone can contribute regularly without any programming
I’ve used Google sites on many occasions to present my work in an attractive format
that is clear and accessible. Rather than turning in a report as a bland 15-page
document, I can make it with Google sites--easily navigated by titled pages, and with
fun formatting options for subsections and resources. I can edit as long as I have an
Internet connection. And the best part is doing this without the complexities and pains
of HTML and CSS. Making a website has never been so ridiculously easy.
My friends and I use Google Calendar to set up our friendly (but heated) biweekly flag
football matches. With our busy schedules, interactive calendars make it easy to keep
the tradition going.
University of Maryland - College Park