More than email
Gmail works on any computer or mobile device with a data connection and offline support lets you keep working even when you’re disconnected. Whether you're at your desk, in a meeting, or working in the field, your email is there.
Gmail is designed to make you more productive. 25GB of storage means you never have to delete anything, powerful search lets you find everything, and labels and filters help you stay organized.
Your inbox isn't just about messages, it's about people too. Text, voice, and video chat lets you see who’s online and connect instantly. See your colleagues’ profile photos, recent updates and shared docs next to each email.
Use the email address that matches your organization’s name and web address: you@youragency.gov.
Gmail works natively on popular mobile phones such as Android, iPhone, BlackBerry, and Windows Phone and can send and receive email from any device with a web browser. Learn more about mobile.
The Offline Google Mail app for Chrome lets you read and write email without an internet connection. Your drafted messages are sent and your inbox is synced the next time you connect to the internet.
Google Apps for Government comes with 25GB of email storage for every user. This means you can save all your important emails and you won’t spend time cleaning out your inbox to free up space.
Find exactly what you’re looking for by searching across all your email, labels, and Docs right from your inbox with fast search powered by Google’s search engine.
Create labels to categorize, organize, and browse your email. Build powerful filters to automatically label and file new messages based on rules you choose.
When you get an email that looks like it’s about an event, you can add it to your calendar with a single click. Date, time, attendee, and description info is added automatically.
If someone else helps you manage your inbox, you can make this even easier by delegating your email to that person. This allows another user to read, send, and delete messages on your behalf.
If you use a desktop email client, such as Microsoft Outlook®, Apple Mail, or Mozilla Thunderbird, you can keep using it with Gmail. Gmail offers POP and IMAP support as well as Google Apps Sync for Microsoft Outlook.
Do constituents or international partners send you emails in languages you can’t read? Gmail detects emails that are not in your native language and can translate them in a single click.
Gmail is designed for security and reliability with features like two-step authentication, attachment viewing in the browser, encrypted connections to Google’s servers, simultaneous replicated storage for your email, built-in disaster recovery, spam filtering and sender authentication. Learn more.
Stay in sync with your team
Organize your day with Calendar, and get event reminders on your phone or in your inbox. Attach files or docs to your event so you have the right materials when your meeting starts.
Calendar sharing makes it easy to find time with the people you work with and the smart scheduling feature suggests meeting times that work for everyone.
Create a public event calendar and embed it on your website or set up appointment slots so constituents can choose the best time for them.
Google Calendar makes it easy to schedule events and can automatically send invitations and track RSVPs.
Sync the built-in calendar on popular mobile phones such as Android and iPhone with Google Calendar or access your schedule from any device with a web browser. Learn more about mobile
The Google Calendar app for Chrome lets you view your schedule and respond to invites, even when you don’t have an internet connection. Your calendar and RSVPs will be synced the next time you connect to the internet.
Get custom reminders on your mobile phone or in your inbox, with all the details about your upcoming meetings and events, right when you need them.
If someone else helps you manage your calendar, you can make this even easier by delegating access to that person. This allows another user to create events, respond to invites, and manage your schedule.
Let people know your preferred times to meet by setting up a block of appointment slots. When others click on the block you’ve created they can sign up for a slot and a shared event is automatically created.
Google Calendar makes it easy to work with people in other time zones. The right time zone in Google Calendar follows you when you travel and customizable working hours remind your colleagues not to schedule meetings in the middle of the night.
If you use a desktop calendar application, such as Microsoft Outlook®, Apple iCal, or Mozilla Sunbird, you can keep it in sync with Google Calendar automatically.
You can add a widget to the side of your calendar that can show current availability for the people you work with most. This way, you know who’s available for a quick call or chat, and who’s tied up in a meeting.
Google Calendar is designed for security and reliability with features like encrypted connections to Google’s servers, simultaneous replicated storage for your calendar appointments, built-in disaster recovery, and fine-grained sharing, which lets you share your calendar with people in and out of your organization. Learn more.
Store everything, share anything
Apps users who wish to use Google Drive now can opt-in at drive.google.com/start
Google Drive on your Mac, PC, or mobile device (or your browser) gives you a single place for up-to-date versions of your files from anywhere. In addition to any file type you choose to upload, Google Docs are also stored in Google Drive.
Share single files or whole folders with individual people, your entire team or even contractors, partners and constituents. Create and reply to comments on files to get feedback or add ideas.
Start with 5GB of included storage for each of your users. Need more? For as little as $4/month for 20GB, administrators can centrally purchase and manage up to 16TB (Yes, that's 16,000GB!) of additional storage for each user.
View over 30 file types right in your browser, including images, HD videos, Adobe Illustrator and Photoshop files, even if your device doesn’t run the file’s original software. Save files from Smartsheet, DocuSign, or SlideRocket and other web apps directly to Google Drive, and launch those apps by opening these file types from your Drive.
Use powerful search capabilities to find what you need quickly. You can search with keywords and filters to locate any file, and even search for objects in images or text in scanned documents.
Google Drive is designed for security and reliability with features like two-step authentication, encrypted connections to Google's servers, simultaneous replicated storage for your documents, built-in disaster recover and fine-grained sharing controls that let you share your work with the right people. Learn more.
Work together better
Create and edit documents, spreadsheets, presentations, forms, drawings and more. Or, upload your existing work to view, share, and edit online.
Your docs are stored on the web, so sharing them can be as easy as sending a link. You can make your documents as public or private as you like, and control who can view, comment on and edit each document at any time.
Google Docs is designed for teams. Multiple people can edit a document at the same time, and integrated chat and commenting make it easy to work together.
Create policy memos, status reports and other rich documents with images, tables, equations, drawings, links, and more. Gather input and manage feedback with social commenting.
Create and share budgets, track projects, and analyze data in spreadsheets. Use tools like advanced formulas, embedded charts, pivot tables, or Solver.
Create beautiful slides with embedded videos, object and text animations, and dynamic slide transitions. Publish your presentations on the web so anyone can view them, or share them privately.
Stop worrying about where you filed a document and find exactly what you’re looking for with fast search powered by Google’s search engine. Search across content you’ve created and docs that have been shared with you.
With Google Docs, it’s easy to import your existing work and convert it from most common text, spreadsheet, and presentation formats so you can edit and share. Optical character recognition (“OCR”) even lets you import editable text from PDFs and images.
If you need to, you can easily download any of your docs to the most common text, spreadsheet, presentation, and drawing formats or export them to PDFs on your hard drive.
You can print any of your docs right from your web browser or even from your mobile phone or tablet using Google Cloud Print.
Do more than just viewing docs on your mobile. Make edits and share with others in real time from your Android, iPhone, iPad, or any other mobile device with a web browser. Learn more about mobile
Keep track of all the changes that you and your team have made to each doc. Detailed revision history lest you look back at a doc’s history, and you can always revert to an previous version if you like.
Build a survey with the straightforward form editor and collect data from colleagues or the public. All the responses are recorded in a spreadsheet so it’s easy to analyze and share the results.
Create and work together on visuals and then use the web clipboard to insert them into documents or presentations.
Giving your documents consistent formatting is easy with custom styles, which let you define the default styles for things like titles, subtitles, body text and more.
Get a jump start on your work by using one of the pre-built templates, or create a privately shared template gallery for your business with things like your company’s letterhead or slide templates with your company’s colors and logo.
Google Spreadsheets include hundreds of built-in functions for all the standard finance, statistics, mathematical, and database needs you’d expect, as well as some unique functions that help you pull data directly from the web.
Google Spreadsheets makes it easy to create standard charts like line graphs, scatter plots, pie charts, bar charts, and more. You can also capture more data in unique dynamic chart types like timeline charts, motion charts, and more.
Google Spreadsheets includes powerful data analysis tools such as pivot tables, filters, data validation, and solver.
Google Docs is designed for security and reliability with features like encrypted connections to Google’s servers, real-time file save, simultaneous replicated storage for your documents, built-in disaster recovery and fine-grained sharing controls that let you share your work with the right people. Learn more.
Shared workspaces for your team
Build project sites without writing a single line of code. It's as easy as writing a document. And, to save even more time, you can choose from hundreds of pre-built templates.
Use your team site to organize everything from calendars to documents to presentations to videos. Built-in Google-powered search makes it easy to find exactly what you're looking for later.
Share your site with your team or your entire agency, with fine-grained control over who can view and who can edit. If desired, you can even create a website for the public with ease.
Google Sites uses an intuitive editor for creating and updating sites that makes it as easy as writing a document. Drop in all sorts of gadgets from documents to videos to images to shared calendars and more.
Get a jump start on your site with one of the pre-built templates, or create a privately shared template gallery for your business with sites customized for your needs.
Project and team sites are only useful when you can find the information you’re looking for. Built-in search powered by Google’s search engine makes it easy and fast to find the pages you need.
Google Sites lets you set different access lists for different pages of each site. You could use this to let a partner or vendor see only the relevant part of your project site, or to built an entire intranet for your agency with the right access for each division.
Google Sites comes with loads of storage. Your organization gets a quota of 10GB + 500MB per employee for attaching files, and documents, calendars, and videos embedded from Google Docs don’t count against this quota.
Achieve even more customization with Google Apps Scripts or by creating your own HTML or JavaScript gadgets for your site.
Google Sites is designed for security and reliability with features like encrypted connections to Google’s servers, real-time file save, simultaneous replicated storage for your sites, built-in disaster recovery and fine-grained sharing controls that let you share your work with the right people. Learn more about security.
Add archiving and e-discovery to Google Apps
Vault is optional and adds archiving, e-discovery and information governance capabilities for an additional $5/user/month
You can define retention policies that are automatically applied to your email and chat messages.
Your email and chat messages are archived and retained according to agency policies, preventing inadvertent deletions.
You can be prepared for FOIA requests, compliance audits and other discovery needs with powerful search tools that help you find and retrieve relevant email and chat messages.
You can place legal holds on users as needed. Email and chat messages can not be deleted by users when they are placed on hold.
Export specific email and chat messages to standard formats for additional processing and review.
You can run reports on user activity and actions in the archive. Searches, message views, exports and more are shown.
Google Apps Vault allows you to reduce risk and costs associated with litigation, compliance audits and similar. For an additional $50/user/year, you can add capabilities to Google Apps that help your organization be prepared for these situations.
A single archive for email and chat messages where where the data is managed in-place. Governance policies are applied directly to the original data store, eliminating the need to duplicate data in a separate archive which helps reduce the risks associated with data movement and spoliation. A robust audit trail provides complete visibility across the archive.
Email and chat retention policies allow businesses to define standard retention policies for Gmail and chat messages. Once a message reaches the end of the retention period, disposition is automatic to ensure compliance with retention policies. The automated process ensures that no data subject to a legal hold is deleted and reduces the risks of spoliation and noncompliance. Message holds help ensure email and chat messages can be preserved beyond their standard retention period for a legal matter or an investigation.
E-discovery tools allow authorized users to search through the archive for data that may be relevant to a specific matter or investigation. Google search algorithms can search domain wide, across large amounts of email in the archive and return results in a matter of seconds. Authorized users can define and manage collections of message search results and collaborate with others to manage them. Email can be exported from the archive for further review and processing.
Google Apps Vault is designed for security and reliability with features like encrypted connections to Google’s servers, simultaneous replicated storage for your documents, built-in disaster recovery and sharing controls that let your employees collaborate securely on matters. Learn more.
Apps comes with even more handy tools
Chrome was built from the ground up to deliver the best experience for Gmail, Docs, Calendar and more, and supports the most advanced functionality such as offline support and desktop notifications. Learn more
Use Groups as mailing lists and to share calendars, docs, sites and videos quickly with coworkers. Groups are easy for users to set up and the group owner can manage membership in each group.
Google Cloud Connect for Microsoft Office brings collaborative multi-person editing to the Microsoft® Office experience. You can share, backup and simultaneously edit Microsoft Word, PowerPoint® and Excel® documents with coworkers.
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