The tools that your employees want
More than email
Gmail groups replies to a message so it's easier to follow the conversation.
You can start a text, voice or video chat straight from your inbox.
Stay in the loop when you're on the go from your mobile phone or tablet.
Email wherever you work
Gmail works on any computer or mobile device with a data connection and offline support lets you keep working even when you're disconnected. Whether you're at your desk, in a meeting or on a plane, your email is there.
Work fast, save time
Gmail is designed to make you more productive. 30 GB of storage shared across Google Apps and the option to purchase more means you never have to delete anything. Powerful search lets you find everything, and labels and filters help you stay organised.
Connect with people
Your inbox isn't just about messages, it's about people too. Text, voice and video chat lets you see who's online and connect instantly. See your contacts' profile photos, recent updates and shared docs next to each email.
Pick an email address that matches your business's name or web address: firstname.lastname@example.org.
Email on your mobile
Gmail works natively on popular mobile phones such as Android, iPhone, BlackBerry and Windows Phone, and can check and send email on any device with a web browser. Learn more.
The Offline Google Mail app for Chrome lets you read and write emails without an Internet connection. Your drafted messages are sent, and your inbox is synced, the next time that you connect to the Internet.
Inbox space for everything
Google Apps for Business comes with up to 30 GB of email storage for every user, and you can buy more as needed. This means you can save all your important emails and you won’t spend time cleaning out your inbox to free up space.
Find exactly what you're looking for by searching across all your email, labels and Docs straight from your inbox with fast search powered by Google's search engine.
Labels and filters
Create labels to categorise, organise and browse your email. Build powerful filters to automatically label and file new messages based on rules that you choose.
Works with Calendar
When you get an email that looks like it's about an event, you can add it to your calendar with a single click. Date, time, attendee and description info is added automatically.
If someone else helps you manage your inbox, you can make this even easier by delegating your email to that person. This allows another user to read, send and delete messages on your behalf.
Desktop mail clients
If you use a desktop email client, such as Microsoft Outlook®, Apple Mail or Mozilla Thunderbird, you can keep using it with Gmail. Gmail offers POP and IMAP support as well as Google Apps Sync for Microsoft Outlook.
Your own personal translator
Do international colleagues, partners or vendors send you emails in languages that you can't read? Gmail detects emails that are not in your native language and can translate them with a single click.
Designed for security and reliability
Gmail is designed for security and reliability with features such as two-step authentication, attachment viewing in the browser, encrypted connections to Google's servers, simultaneous replicated storage for your email, built-in disaster recovery, spam filtering and sender authentication. Learn more.
Stay in sync with your team
Shared calendars make it easy to see when the people you work with are free.
Creating a new event is as easy as typing a sentence.
When you're having trouble scheduling a meeting, Calendar can suggest a time that works for everyone.
Stay organised and on schedule
Organise your day with Calendar and get event reminders on your phone or in your inbox. Attach files or docs to your event so that you have the right materials when your meeting starts.
Find time with your team
Calendar sharing makes it easy to find time with the people you work with, and the smart scheduling feature suggests meeting times that work for everyone.
Publish calendars to the web
Create an event calendar and embed it on your website or set up appointment slots so that customers can choose the best time for them.
Easily schedule events
Google Calendar makes it easy to schedule events and can automatically send invitations and track RSVPs through your email.
Calendar on your mobile
Sync the built-in calendar on popular mobile phones, such as Android and iPhone, with your Google Calendar or access your calendar from any device with a web browser. Learn more.
The Google Calendar app for Chrome lets you view your schedule and respond to invitations, even when you don't have an Internet connection. Your calendar and RSVPs will be synced the next time that you connect to the Internet.
If someone else helps you manage your calendar, you can make this even easier by delegating access to that person. This allows another user to create events, respond to invitations and manage your schedule.
Work across timezones
Google Calendar makes it easy to work with people in other timezones. Features such as timezone conversion make sure that your calendar time zone follows you when you travel, and customisable working hours remind your colleagues not to schedule meetings in the middle of the night.
Desktop calendar clients
If you use a desktop calendar application, such as Microsoft Outlook®, Apple iCal or Mozilla Sunbird, you can keep it in sync with Google Calendar automatically.
Free or busy
You can add a widget to the side of your calendar that can show the current availability for the people you work with the most. This way you know who's available for a quick call or chat, and who's tied up in a meeting.
Designed for security and reliability
Google Calendar is designed for security and reliability with features such as encrypted connections to Google's servers, simultaneous replicated storage for your calendar appointments, built-in disaster recovery and fine-grained sharing, which lets you share your calendar with people both in and out of your organisation. Learn more.
Get custom reminders in your inbox or on your mobile phone with all the details about your upcoming meetings and events, right when you need them.
Work together better
All your files are accessible from any web browser.
Create rich documents and work together on the same doc at the same time.
Share lists, track projects and analyse data with powerful spreadsheets.
Access your files anywhere
Google Drive gives you access to your work from anywhere, across your Mac, PC and mobile devices, and on the web. Simply download Drive on your Mac or PC to sync files from your computer to the cloud. Update a file on one device and changes are automatically saved to Drive and your other device, so you have the most up-to-date version of your files wherever you need them. Learn more.
Bring your work to life
Share files or whole folders with individuals, your entire team or even customers and partners. In the Docs, Sheets and Slides editors, multiple people can work on the same document at the same time.
Get all the storage that you need
Each account gets 30 GB of storage across Gmail and Drive. If that's not enough, you can buy unlimited storage for £6.60/user/month. Businesses with fewer than 5 users get 1 TB/user. Learn more about Google Drive for Work.
Create rich documents with images, tables, equations, drawings, links and more. Gather input and manage feedback with social commenting.
Keep and share lists, track projects, analyse data and track results with our powerful spreadsheet editor. Use tools such as advanced formulas, embedded charts, filters and pivot tables to get new perspectives on your data.
Create beautiful slides with our presentation editor, which supports things such as embedded videos, animations and dynamic slide transitions. Publish your presentations on the web so that anyone can view them, or share them privately.
Additional business storage pricing
Open and view any file
View over 30 file types right in your browser, including images, HD videos, Adobe Illustrator and Photoshop files, even if your device doesn't run the file's original software. Save files from Smartsheet, DocuSign or SlideRocket and other web apps directly to Google Drive, and launch those apps by opening these file types from your Drive.
Stop worrying about what folder you put which doc in and find exactly what you're looking for with fast search powered by Google. Search over content that you've created and docs that have been shared with you.
Import your existing work
With Google Docs, it's easy to import your existing work and convert it from most common text, spreadsheet and presentation formats so that you can edit and share. Optical character recognition (“OCR”) even lets you import editable text from PDFs and images.
Export with ease
If you need to, you can easily download any of your docs to the most common text, spreadsheet, presentation and drawing formats or export them to PDFs on your hard drive.
You can print any of your docs directly from your web browser or even from your mobile phone or tablet using Google Cloud Print.
Do more than just view your docs on your mobile. Make edits and share with others in real time from your Android device or any mobile web browser. Learn more.
Quickly find what you're looking for
Use powerful search capabilities to find what you need quickly. You can search with keywords and filters to locate any file, and even search for objects in images or text in scanned documents.
Keep track of all the changes that you and your team have made to each doc. Detailed revision history lets you look back at each doc after each set of edits and you can always revert to a previous version if you like.
Build a form with the straightforward forms editor and collect data from colleagues or customers. All the responses are recorded in a spreadsheet so it's easy to analyse and share.
Create and work together on visuals with the drawings editor and then use the web clipboard to insert them into existing documents or presentations.
Giving your documents consistent formatting is easy with custom styles, which let you define the default styles for things such as titles, subtitles, body text and more.
Get a head start on your work by using a pre-built template or create customised templates with your company's colours and logos and share them privately in your organisation.
Google Spreadsheets include tons of built-in functions for all the standard finance, statistics, mathematical and database needs that you'd expect, as well as some unique functions that help you pull data directly from the web.
Charts and plots
Google Spreadsheets makes it easy to create standard charts such as line graphs, scatter plots, pie charts, bar charts and more. You can also capture more data in unique dynamic chart types such as timeline charts, motion charts and more.
Data analysis tools
Google Spreadsheets includes powerful data analysis tools such as pivot tables, filters, data validation and solver.
Designed for security
Google Docs is designed for security and reliability with features such as encrypted connections to Google's servers, real-time file save, simultaneous replicated storage for your documents, built-in disaster recovery and fine-grained sharing controls that let you share your work with the right people. Learn more.
Messaging, voice and video meetings
Work together in real time in an online video meeting.
Join a video meeting from your mobile phone or tablet.
Bring Hangouts to the conference room with Chromebox for meetings.
Join the meeting from anywhere
With Hangouts, you can start or join an HD video meeting with up to 15 participants from wherever you are. Whether they're across town or on the other side of the world, Hangouts brings everyone together into the same room.
Keep the conversation going
Use Hangouts for quick chats or ongoing conversations. You can message with text and images, chat one to one or with a group, and the whole conversation is saved and synced across all your devices so that it's easy to pick up where you left off.
Save time while you stay connected
Take fewer trips and punch in fewer dial-in codes. Hangouts can save you money and, more importantly, save you time by letting you connect face to face with the people you need to work with from wherever you are.
Works with the apps that you use most
Hangouts is connected to other apps like Gmail, Calendar and Drive so that you can start a quick conversation from your inbox, add a video meeting to a calendar event or work on a document together during the call.
Works on your favourite device
Hangouts runs right in the web browser, so it works from whatever computer you're using, and the Hangouts mobile app is available on iPhone, iPad, and Android phones and tablets.
Bringing Hangouts to the conference room
With Chromebox for meetings, you can bring HD Hangouts to your conference room. Set it up in minutes and manage all your conference rooms easily from the cloud. Learn more
Shared workspaces for your team
Build customised project sites that include videos, calendars, documents and more.
Building a project site is as easy as writing a document, no coding skills are required.
Share your project sites with the right people, both inside and outside your company.
Easy to build
Build project sites without writing a single line of code. It's as easy as writing a document. And, to save even more time, you can choose from hundreds of pre-built templates.
Simple to organise
Use your team site to organise everything from calendars to documents to presentations to videos. Built-in Google-powered search makes it easy to find exactly what you're looking for later.
Quick to share
Share your site with your team, your entire company or even a customer or partner with the click of a button. You control who can view and who can edit your site and you can always adjust the settings later.
Google Sites uses an intuitive editor for creating and updating sites that makes it as easy as writing a document. Drop in all sorts of gadgets, from documents to videos to images to shared calendars and more.
Get a head start on your site with one of the pre-built templates or create a privately shared template gallery for your business with sites customised for your needs.
Project and team sites are only useful when you can find the information that you're looking for. Built-in search powered by Google's search engine makes it easy and fast to find the pages that you need.
Google Sites lets you set different access lists for different pages of each site. You could use this to let a partner or vendor see only the relevant part of your project site or to build an entire intranet for your company with the right access for each division.
Google Sites comes with loads of storage. Your company gets a quota of 10 GB + 500 MB for each user at your company for attaching files. Documents, calendars and videos embedded from Google Docs don't count against this quota.
Designed for security and reliability
Google Sites is designed for security and reliability with features such as encrypted connections to Google's servers, real-time file save, simultaneous replicated storage for your sites, built-in disaster recovery and fine-grained sharing controls that let you share your work with the right people. Learn more.
Add archiving and e-discovery to Google Apps
Vault is optional and adds archiving, e-discovery and information governance capabilities for an additional £3.30/user/month
Google Apps Vault helps protect your business from legal risks.
Search the archive for relevant email and chat messages.
Preserve messages beyond their standard retention periods.
Export messages for further review and analysis.
Define retention policies that are automatically applied to your email and chat messages.
Email and chat archiving
Your email and chat messages are archived and retained according to your policies, preventing inadvertent deletions.
Be prepared for litigation and compliance audits with powerful search tools that help you find and retrieve relevant email and chat messages.
Place legal holds on users as needed. Email and chat messages can't be deleted by users when they're placed on hold.
Export specific email and chat messages to standard formats for additional processing and review.
Run reports on user activity and actions in the archive. Searches, message views, exports and more are shown.
Google Apps Vault allows you to reduce risk and costs associated with litigation and compliance audits. For an additional £3.30/user/month, you can add capabilities that help your business be prepared for these situations.
Archive and manage in place
A single archive for email and chat messages where the data is managed in-place. Governance policies are applied directly to the data store, eliminating the need to duplicate data in a separate archive which helps reduce the risks associated with data movement and spoliation. A robust audit trail provides complete visibility across the archive.
Retain business documents
Email and chat retention policies allow businesses to define standard retention policies for Gmail and chat messages. Once a message reaches the end of the retention period, disposition is automatic to ensure compliance with retention policies. The automated process ensures that no data subject to a legal hold is deleted and reduces the risks of spoliation and non-compliance. Message holds help ensure that email and chat messages can be preserved beyond their standard retention period for a legal matter or an investigation.
Find relevant documents
eDiscovery tools allow authorised users to search through the archive for data that may be relevant to a specific matter or investigation. Google search algorithms can search domain-wide, across large amounts of email in the archive and return results quickly. From the search results, authorised users can define and manage collections of message search results and collaborate with others to manage them. Email can be exported from the archive for further review and processing.
Designed for security
Google Apps Vault is designed for security and reliability with features such as encrypted connections to Google's servers, simultaneous replicated storage for your messages, built-in disaster recovery and sharing controls that let your users collaborate securely on matters. Learn more.
Apps comes with even more handy tools
Google+ gives you new ways to share with colleagues. Share private posts with your company to ask questions, find experts and get answers. Schedule online video meetings with up to 10 participants and join from your laptop, phone or tablet. Learn more
Chrome for Business*
Chrome was built from the ground up to deliver the best experience for Gmail, Docs, Calendar and more, and supports the most advanced functionality such as offline support and desktop notifications. Learn more
Quickoffice for Google Apps works on your Android, iPhone and iPad, giving you a way to create and edit Microsoft Office files when you need to make a quick edit on the go and don’t have access to costly software. Learn more
Even more apps*
*Services that are not part of the core Google Apps suite are not covered by the Google Apps support terms and are not covered by the Google Apps uptime guarantee SLA. Services may not be available in all areas and are subject to change without notice. For more information, please visit the Technical Support Services Guidelines.