Condensed : Getting Things Done

GTDGmail - The Firefox Extension that Combines Gmail with Getting Things Done...

2006-09-27T12:24:40.403Z

Label Types

C: Context
Contexts are more important than projects, according to the founder, David Allen.
Contexts are the places/situations in which the item will be conducted.
For example, C:Phone would give a list of items that can be completed with a phone.
C:Car would give a list of items that can be completed on in the car.

S: Status
The priority of the Item

P: Project
A logical grouping of items.
A project is any process (aka open loop) that takes multiple tasks/steps to complete.
For example "Clean Out the Garage"; or "Design New Bumble Search Website"

Remember, in GTD projects are second-class citizens, as we rarely just do a project.
What we actually do is little steps that slowly build towards a goal.
Projects are deceptive, because they are rarely 'finished'.

R: Reference
Reference is not strictly part of the GTD process, but is useful for loosely categorising non-Actions.
Reference materials may be website links, files and other notes.

Amazon.com: Getting Things Done: The Art of Stress-Free Productivity: Books: ...

2006-09-27T09:32:44.207Z

The book : Allen, David (2001). Getting Things Done: The Art of Stress-Free Productivity. Penguin Books. ISBN 0-14-200028-0.

Implementing with the system in your daily life with - Hipster PDA - Fire...

2006-09-27T09:46:04.797Z

Implementing with the system in your daily life with
- Hipster PDA
- FireFox GMail Extension

Process 1- Important ? 2- Urgent ? 3- Can be delegated ? 4- Q...

2006-09-27T09:46:04.639Z

Process

   1- Important ?
   2- Urgent ?
   3- Can be delegated ?
   4- Quickly Done ?
See below FlowChart below.

1- Collect : Put everything in a "bucket" be it a physical inbox, your e...

2006-09-27T09:38:25.455Z

1- Collect : Put everything in a "bucket" be it a physical inbox, your email box, a tape recorder or a collection of these.
   2- Process (see below)
   3- Organize (see below)
   4- Review : Frequently rewiew your todo list.
   5- Do : Any organizational system is no good if you spend all your time organizing your tasks instead of actually doing them!

Getting Things Done - Wikipedia, the free encyclopedia

2006-09-27T09:44:24.024Z

Organize

Allen describes a suggested set of lists which you can use to keep track of items awaiting attention:

Next actions - For every item requiring your attention, decide what is the next action that you can physically take on it. For example, if the item is 'Write project report', the next action might be 'Email Fred for meeting minutes', or 'Call Jim to ask about report requirements', or something similar. Though there may be many steps and actions required to complete the item, there will always be something that you need to do first, and this should be recorded in the next actions list. Preferably, these are organized by the context in which they can be done, such as 'in the office', 'by the phone', or 'at the store'.

Projects - every 'open loop' in your life or work which requires more than one physical action to achieve becomes a 'project'. These are tracked and periodically reviewed to make sure that every project has a next action associated with it and can thus be moved forward.

Waiting for - when you have delegated an action to someone else or are waiting for some external event before you can move a project forward, this must be tracked in your system and periodically checked to see if action is due or a reminder needs to be sent.

Someday/Maybe - things that you want to do at some point, but not right now. Examples might be 'learn Chinese', or 'take diving holiday'.

Getting Things Done - Wikipedia, the free encyclopedia

2006-09-27T09:36:21.706Z

It is most practical, according to Allen, to do this thinking in advance, generating a series of actions which we can later undertake without any further planning.

...

2006-09-27T09:14:19.100Z

1- Keep your mind clear
   You need to relieve your brain by noting everything down, so that you can focus on real stu
   Organize your to do list with keywords : now, later, pro, personal, urgent or not...

2- Keep the ball rolling
   Everything should have a "NEXT ACTION" associated to it.
   Disciplining yourself to make front-end decision about all inputs in your life.
   You can "postpone" things, if you know WHEN you will do it, or WHO else is going to do it.

Getting Things Done (Book review) | 456 Berea Street

2006-09-27T09:19:55.847Z

One technique that I feel works well for me is the two-minute rule. Whenever something shows up in your “inbox” (be it in your email application, your snail mail or through a phone call), figure out if you can do it in two minutes or less, and if you can, do it right away. That, and making better use of the delete key, has helped me regain reasonable control of my email inbox.

Getting Things Done: The Art of Stress-Free Productivity by David Allen : Boo...

2006-09-27T09:19:39.483Z

The GTD Flowchart - Updated

The GTD Flowchart - Color