Google Notebook
Last edited April 26, 2007
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Gettings Things Done with Google | tech no babble
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Gettings Things Done with Google

Thu, 02/08/2007 - 03:21 — starkos

Update: I have updated the article in response to the (excellent) comments. In particular, I have added several screenshots and more information on how I get information into Google Notebook.

I’ve been using David Allen’s Getting Things Done for a few years now and I can’t recommend it highly enough. I get more done in less time. I spend much less time and energy figuring out what I need to do next. It has freed up mental cycles and allowed me to start focusing on bigger goals. And it makes me look good at work, where I have sailed through major crunches without breaking a sweat on more than one occasion.

If you haven’t read the book this article might not make much sense. You really ought to go get the book — it is inexpensive and will pay for itself in no time at all!

I’ve tried several different methods and applications for managing my action lists and projects, with various degrees of success. I spent the last year using paper (the Hipster PDA) for my action lists, with project information stored on the computer. Now I am entirely online — on Google to be specific — and I only carry paper for capturing new items.

Email

For starters, I forward all of my email accounts to Gmail. Under Gmail’s "Settings > Accounts" I created a new account for each forwarded email address, and selected the option to "reply from the same address the message was sent to". People can email me at any address, and they get a response back from the same address. Very transparent. All of my email is now in one place and I can take advantage of the great search and spam features of Gmail.

Gmail accounts let me send and receive with different addresses.

I clear my Gmail inbox out a couple of times a day. I use a "Later" label for things I want to check out later (like if someone sends me a YouTube link while I’m at work). If there is information I need to keep, I either send it to my inbox (in Google Notebook, keep reading) or directly to the appropriate project document (more on that in a second). Otherwise I just archive it and rely on the search features to get it back when I need it.

I also use Gmail to store all of my contact information. This is not as easy as it could be (why can’t I click on a person’s name in the From: field to pop up their contact information?) but it does keep everything in one place. Hopefully this part will improve in the future.

Calendar

I have no complaints with Google Calendar. I have a couple of different calendars, including a family calendar that I share with my wife. It has all of the reminder features I need. The integration with Gmail is nice: if an email contains a date and time, Gmail will offer to create an event on my calendar. When meeting requests arrive (forwarded from my Exchange address at work) I add them to my personal calendar, and then accept the invite so that it appears on the Outlook calendar as well.

In addition to tracking time-critical tasks, I also use Google Calendar to plan out my work day. I assign blocks to my tasks (30 minutes to process email, 60 minutes to finish feature X, and so on) and then drag them around to fit my day. If something doesn’t get done, I can drag it to the next day.

Using Calendar to plan my day. Stay on target (#55)!

Action Lists

Google Notebook is my solution for action lists. I keep one notebook for each context (@Home, @Work, etc.), one for "Waiting For" items, and one as an inbox for anything that pops up while I’m at the computer (which is most of the time). After using paper for so long, the drag-and-drop features of Notebook are hugely satisfying. I can quickly reprioritize a list when plans change, and even move tasks between contexts with a quick drag and drop. When a task is complete I simply delete it. Deleted tasks can be retrieved from the trash if needed, but this isn’t a feature I use very often.



My contexts listed in Google Notebook, with my (empty!) Inbox selected.

I tried to use Notebook to also manage my projects, but without the ability to tag notebooks it isn’t practical. I usually have between 20-30 active projects at any time, and more than twice as many inactive and someday projects. You really need to have tags to filter that down to a smaller working set.

More Google Notebook Tricks

If you use Firefox, install the Google Notebook extension (and then wonder how you ever lived without it). This little extension sits down in your status bar and provides a quick popup view of your notebooks. You can then drag and drop text, links, or images into the current notebook.

The Google Notebook popup, expanded to show all my notebooks…

…and the very handy context menu item.

When you come across some information that you need to act on, just drag it into your Inbox or use the handy context menu option. Then deal with it as you would any other action item the next time you clear your inboxes. I use this feature so often that is has become second nature — so much so that I actually forgot to include it in the first iteration of this article!

Projects

I use Google Docs & Spreadsheets to track all of my projects, one document per project. Unlike Notebook, you can tag documents; I use "active", "inactive", and "someday", as well as some more general topics such as "house" for everything related to…well, the house. I put my list of next steps at the top of each document, followed by any related notes or references.

Moving an item to an action list is as simple as selecting it and creating a new note in my Notebook, either by using the Notebook extension or a quick cut-and-paste. I also add the name of the project to the task, like "Buy more paint (< house)". When I check an item off a list, I go back to that project and grab another task, a habit that helps speed up my weekly reviews.

Weekly Reviews

Speaking of weekly reviews…I load up Google Notebook in one window (not a tab) and Google Docs in another window, and then Alt+Tab between them (I could open both in separate tabs, but I prefer to use separate windows for this). I can see just my active projects by selecting the "active" tag. There isn’t much to talk about here; I am able to bounce around between documents and contexts and complete my reviews quickly. Much easier, in my opinion, then my old paper version.

Offline Capture

I am within easy reach of a computer for most of the day. But for those times when I’m out and about, I keep a half-dozen index cards (leftovers from my Hipster days), cut in half and stuck into my wallet. These are great for capturing notes, and also for giving someone a phone number. And I’m glad to no longer have to carry the Hipster around with me everywhere.

That’s It!

That’s my system…It still has a few rough edges, but overall the Google Solution works well for me. I’m spending less time on managing my tasks than with any other approach I’ve tried. All of my information is available anywhere I can get online, and backed by Google (which, despite the recent Gmail outage, has been extremely reliable).

I’d love to hear about any other Google tweaks that I might not have heard about!

Tools for the TEKS: Integrating Technology in the Classroom
www.wtvi.com/teks/06_07_articles/google-notebook.h...

Online Research with Google Notebook

An Article for The TechEdge: The Journal of the Texas Computer Education Association
by Wesley A. Fryer
www.speedofcreativity.org

(Updated 22 February 2007)

Despite the proliferation of web 2.0 technologies and more tools for interactive, desktop videoconferencing than you can shake a mouse at, Internet research remains one of the most common uses for computer technologies in U.S. schools today. The process of copying and pasting information, source URLs, and photographs for a report or multimedia presentation is often a laborious process. Multi-tasking between a web browser and a word processor when conducting online research requires a large number of mouse clicks for each piece of information to be saved appropriately. Thankfully, the availability of  the free, web-based Google Notebook program (www.google.com/notebook) can dramatically streamline the research process. Instead of multi-tasking, users can conduct all their research from the comfort of their web browser! In this article, we’ll explore ten reasons for using Google Notebook for online research as well as some tips and tricks.

GETTING STARTED

To use Google Notebook, visit the Google website and register for a free account if you do not have one already. After logging in successfully, visit the Google Notebook homepage (www.google.com/notebook) and click to install the free browser extension. This is available for Internet Explorer 6 and 7 for Windows-based computers, and the FireFox web browser (www.mozilla.com) for Windows and Macintosh-based computers. (Macintosh Safari users can view and create notebooks, but not highlight and right-click/control-click selected text and images to add them to notebooks.) The Google Notebook browser extension adds NOTE THIS (GOOGLE NOTEBOOK) as a contextual menu item when users right-click or control-click something in their browser.

Users can create as many Google notebooks as desired, and either keep them private, share them with specific people (inviting them to collaborate using their email address) or sharing a read-only version with the world on a public webpage. After creating a new Google notebook or selecting a desired notebook to be “active,” users can highlight text and images they want to save and either right-cick (on Windows) or control-click (on Macintosh) to save the highlighted material into the active Google notebook. This is the process of NOTING THIS in Google Notebook.

Saved items in the notebook can be reordered, and additional text can be inserted as notes. Subtitles and dividers can be inserted as well. Think of Google notebook as the 21st century notecard stack for research projects.

REASONS TO USE GOOGLE NOTEBOOK

1. Accessibility: Since Google notebook pages are saved on the public Internet, learners can access them from Internet connected computers both at school and at home. No need to worry about emailing documents back and forth or bringing a USB flash-drive from home to school (which could potentially carry viruses.) Web-based resources like Google notebooks are accessible everywhere the Internet is available and the Google notebook site is not blocked by a content filter.

2. Citation Aid: The source URL (website) of the saved text or image is automatically cited and saved to Google Notebook for later use in a bibliography or works cited page of the report. At the end of a research project, students using Google Notebook won’t say “I forgot to save the website address where I found that” because the source will already by saved, along with the date it was added to the digital notebook.

3. A Researcher's Dream: Google Notebook can be used for many different purposes, and is especially well-suited for collaborative research, but it is ideal for harvesting images and collecting research project sources / quotations. No more multi-tasking between a word processor and web browser and worrying about where a file is saved on the local computer or school network.

4. Formatting Options: Text saved into a Google notebook can include rich text formatting and hyperlinking. 21st century research projects should be created with 21st century web-based tools, and Google notebook certainly fits that bill to a T.

5. Flexible Organization: Learners can add section titles to separate different parts of a notebook, and also create multiple notebooks for different projects or topics. Google notebooks are free to create and use, so it is up to the researcher to determine what organizational framework makes the most sense and will best accomplish the instructional goals of the assignment.

6. Drag and Drop: Google Notebook users can move notes and section titles by dragging and dropping them in their browser. Highlighted notes and images are added to the active Google notebook sequentially, but after they are included they can easily be reordered as desired.

7. Collaborative: Google Notebook offers collaborative options for learners: Let others privately view or jointly author a notebook. Invite them using their email address and the “SHARING OPTIONS” link in the upper right corner of every Google Notebook document. Unlike a wiki, however, Google Notebooks do NOT track a revision history and contributors to allow users to “flip back” to a previous version.

8. Publishable: Text and images included in a Google Notebook can be immediately posted to the web. Contents are also printable from any computer and user authorized to at least view the notebook. If this sharing option is selected, each Google Notebook will have two versions: the VIEW (read-only) version and the editable version for authorized authors.

9. Searchable: After saving text into a Google notebook, the author or others can use a search query to find instances of text in the document. This is a Google product, after all, so the availability of a search option shouldn’t be a surprise!

10. Free: Perhaps best of all, the amazing power of Google Notebook  is free. There are not any hidden charges or “pro” options, all the features of Google Notebook are available to all users without cost.

TIPS AND TRICKS

If you have installed the optional browser-extension for Google Notebook, a “mini-notebook” will be available when a user double click’s the icon in the lower right corner of any browser window. (The text button reads: OPEN NOTEBOOK.) Text can be edited within the mini-notebook, and saved text can be expanded or collapsed within different sub-sections, making it easier to quickly move through saved clippings.

Section titles always are added at the bottom of a Google Notebook, so researchers might consider adding section names first before starting research. Than as text and images are saved, each one can be moved into the appropriate category or topic using either the mini-notebook window or a larger (standard) Google Notebook webpage view.

Make sure to select the desired notebook FIRST before saving text or images as clippings. Selected content is always saved to the ACTIVE Google Notebook, and only one notebook can be active at a time.

Add additional notes and hyperlinks as appropriate to a Google Notebook. To edit an existing entry in a notebook, simply double click it to enter the editing mode.

Just as users should in word processing documents or multimedia presentations, Google Notebook authors and reseearchers should  use text styles, colors, fonts, sizes and links to make text in saved “clips” communicate more effectively. Do not use style options if they detract from the message and purpose of the notebook.

Consider using Google Notebook as the format for an assigned research paper’s bibliography or works-cited page. If you do, all referenced quotations and images will be easily linkable right from the Google Notebook page which is already online! (Those wanting to access the notebook will either have to be invited to view or collaborate on the document, or the entire notebook will have to be published publicly under SHARING OPTIONS.)

By default, the web addresses for Google Notebooks are very long and difficult to copy down and retype. If someone wants to share the address of a Google Notebook, consider using the free service TinyURL (http://tinyurl.com) to create a shorter, shareable web address. Access the notes and links for this article as a Google Notebook by visiting http://tinyurl.com/2vz4zv.

Refer to the official Google Notebook frequently-asked-questions site for more tips! (www.google.com/googlenotebook/faq.html)

--

Wesley Fryer is an advocate for engaged digital learning, differentiated instruction, and inspired school leadership. He blogs regularly at www.speedofcreativity.org and periodically on www.infinitethinking.org and www.techlearning.com/blog.

SOHO Notes is the premier digital note-taking application for Macintosh and the official successor to StickyBrain. Use it to capture, organize, and share all of your personal and workgroup information. It can store rich text, PDF's, images, files, movies, audio, bookmarks, and web archives. Synchronize notes between multiple computers, iPods, and Palm handhelds.
Single And Multi-User Capable
SOHO Notes is as equally suitable for the sole proprietor with a single computer as the small business with a few dozen networked computers. This all new note manager is based on a commercial database engine for high-performance and reliability.

Its client/server design makes SOHO Notes ideal for anything that needs to be shared such as meeting notes, confidential company documents, employee handbooks, approved company artwork and logos, product plans, marketing campaign documents, etc. Sharing notes is easy with its manageable user access privileges.
Key Features
NEW ! Author, manage, and publish notes to your blog
NEW ! Quickly track notes by flagging them
NEW ! Assign color-coded labels (work, travel, etc.) to notes
NEW ! View and edit notes in fullscreen mode to minimize distractions
NEW ! Track daily events, conversations, travel expenses, etc.
NEW ! Daily journal/diary entries are automatically titled and date stamped
NEW ! DockNote makes it easy to get information IN and OUT of StickyBrain
NEW ! Print online receipts, reservations, etc. directly to SOHO Notes
NEW ! Easily record audio notes to capture lectures, reminders to self, etc.
Drag photos to notes from the built-in iPhoto and clip art browser
Works with Spotlight so your notes can be searched with everything else
FlashNote menu bar tool to search and view notes while in other applications
Integrated web browser so you can research from within your notes
Grab entire web pages with text, graphics, and links
Fully synchronize your StickyBrain notes with your Palm handheld
iPod synchronization, so you can take your notes with you
Use your .Mac account to move your notes between multiple computers
Link notes to other notes or contacts in the Mac OS X Address Book
QuickNote lets you compose notes on-the-fly from any application
Permanently archive live web content to preserve important research
Tabbed note viewing so you can keep multiple notes open in a single window
Use built-in Address Book viewer to review notes linked to contacts
Super-fast searching of text notes, PDF's, web archives, etc.
A completely redesigned interface sporting intuitive folders and sub-folders
New alarm viewer lets you review and dismiss multiple alarms at once
Built on a rock-solid commercial database engine
10 Different Note Types
PDF Image File Movie Audio
Bookmark Web Archive Rich Text Wrap To Page Sticky
SOHO Notes In Action
SOHO Organizer Integration
SOHO Notes is also a member of the new SOHO Organizer suite which consists of three applications: SOHO Organizer, SOHO Notes, and SOHO Print Essentials. As a member of this suite, it integrates seamlessly with the other members. This means, for example, that phone call logs, notes, etc. in SOHO Organizer appear in SOHO Notes and notes can be linked to contacts from either application.
Note Taking Application Faceoff at The Apple Blog
theappleblog.com/2007/01/22/note-taking-applicatio...

Note Taking Application Faceoff

Whether you’re writing a simple article for a blog, piecing together the next blockbuster hit, or penning a 500 page romance novel, there are quite a few options for helping you get all of that information organized and drafted. There really are enough to chose from with a wide enough range of options that you’re sure to find something to fit your needs.

Journler

Journler is one of the more full-featured applications in it’s genre. It’s got everything from iWeb integration to video/audio note recording.

The aspect it takes on note taking/writing is in the form of a journal (hence the name). So while its main function certainly is geared more towards daily input, it still works very well for information gathering and jotting notes.

My only beef with Journler is that it’s current version feels like there are some loose ends that just aren’t tied up. There is a fairly major update coming soon that could fix these issues.

Journler is free for non-commercial use and $24.95 for commercial use.

Scrivener

Scrivener from Literature and Latte is a solid app that really is perfect for writing books, manuals, a thesis, or anything that has many parts to it.

One of it’s major features is called Corkboard. The Corkboard view lets you arrange notes (like index cards) to create a quick outline of parts/chapters to whatever it is you’re writing. This feature really helps with organization.

Scrivener will cost you $34.99.

Writeroom

Writeroom, which we’ve previous covered, is the minimalist cousin to all of these applications. It’s the modern day equivelent of an old-school typewriter.

It provides distraction-free writing by blacking out the entire screen and giving you a blank “canvas” to just start typing. Ultimately it’s TextEdit with flair.

Writeroom is free to download and $24.95 if you feel inclined to support them.

Mori

Mori is probably the closest thing to an actual notebook in terms of interface and organization. It’s a no-frills way to organize thoughts, lists, photos, and any other basic information or media.

Mori uses Apple’s CoreData technology which gives it the capability to hold literally 10’s of thousands of notes and still stay blazing fast.

Mori is $39.95 for a full license.

xPad

xPad is a light notepad application. If Mori is a full, 8.5×11 notebook, then xPad is it’s 6×9 little brother. It’s perfect for quick jots during a class or office meetings.

Its feature list is short, but that’s one of its strong points. The only real unique features it has are simple text highlighting and strikethrough, which are perfect for note jotting.

xPad is freeware, so you have no excuse for not giving it a whirl.

NoteBook

Circus Ponies’ NoteBook is the mother of all note repositories.

Your entire experience is started by telling NoteBook what project you’re working on. Whether it’s project management, research papers, or script writing, it has a template to help you on your way to organization paradise.

NoteBook has a fairly active community of people and has some great features like system-wide contextual menus and paper-like tabs.

NoteBook is $49.95 for a standard license and $29.95 for an academic license.

Yojimbo

Bare Bones (makers of such popular apps as BBEdit, Mailsmith, and TextWrangler) bring you Yojimbo.

Yojimbo is one of those apps that you just wonder how you lived without. It ties itself in to many area of the OS and with it’s spotlight-esque information capturing area, it gives you no excuse not to store all your random tidbits of info and notes.

It’s Notes feature is great for writing articles (I’m writing this article in it) and provides other great features like encrypted storage, tagging, and bookmarking.

Yojimbo will run you $39 and is a must-have.

70 Responses to “Note Taking Application Faceoff ”


  1. #1 Chris Ryan

    Two other Journal Applications to look at:

    MacJournal
    DEVONthink

    BTW, another application to consider for Quick Notes is SideNote. I like to use sidenote for information that I may need quickly, such as SQL Queries and Web Code…

  2. #2 Grant (divigation)

    So why is it that MacJournal always gets stiffed when discussing note taking apps and writing apps?

  3. #3 twenty3

    Another interesting approach to note taking is found in VooDooPad (http://www.flyingmeat.com/voodoopad/ ). VooDooPad works like a personal Wiki so you can easily cross-reference and navigate your notes. It also lets you link in or incorporate external files like images and PDF’s and has provisions for making sketches right in the app.

  4. #4 Christian Kraemer

    This entry just leaves me with more questions and no answers.
    So which one is the best?
    Just another list is pretty useless in my eyes.
    Give me an opportunity!

  5. #5 Twist

    This wasn’t so much of a face off as it was just a list. I have done the Pepsi Challenge with almost all of these apps plus many others and other than the price being about $10 to $20 higher than what it should be I have to say that Mori is the one that worked best for me. Of course I am not just taking simple notes. I use Mori for note taking, journal writing, fiction writing, to do lists, list of stuff I have or need to buy, and plenty of other things.

    Another good one you missed is iOrganizeX which is what I used before finding Mori. I choose Mori over it though because Mori has a more flexible organizational structure. Where I used to have like five or six different iOrganizeX files (one for every project/task) now I have only two Mori files (one for personal stuff and one that I share with a friend working on those projects with me).

    Yojimbo would be great if it could sync in some other method than just .Mac. I found that its usefulness was severely limited by that.

    For really fast small notes I also use the Yahoo! Notepad Widget. I hacked it so that it will refresh from the online Yahoo! Notepad service every couple of minutes and me and a friend use it to keep each other synced on our projects and to pass notes back and forth across the internet. It is accessible through the Widget or from a web site so we can use it no matter what platform we are on. Now if we could just find something similar that we could host ourselves instead of having to go through Yahoo!.

  6. #6 fyora

    I also highly recommend VooDooPad. It is an excellent piece of software.

  7. #7 Andrew Creek

    I have been using Inbox for most of my notes.

  8. #8 Uetzicle

    No matter how many different note takings apps I download and try, I always come back to Notational Velocity (http://notational.net/). Its interface is the simplest I’ve ever seen of any app.

    It has none of the glitz the other apps have (though it’s not ugly). It only does plain text (but I consider that a strength, not a weakness). It takes just a little bit of time to ‘get it’. These could be reasons why a lot of people take one look and ditch it. But its workflow is very smooth and seamless. As far as quick note taking goes, Notational Velocity can’t be beat.

  9. #9 Hellmark

    One that I was surprised to see not mentioned is sidenote. I’ve been using it for the last six months or so, and love it. Sidenote is great, because it is always there, ready for you to write notes, but, when not active takes up zero screen real estate. Just mouse over to the side of the screen, and out pops sidenote. Best of all, it is free.

    http://www.chatelp.org/?page_id=5

  10. #10 tim

    Okay, I tried to be subtle about it, but my comment was yanked. So I’ll just say it: the author needs to learn the difference between “its” and “it’s.”

  11. #11 Josh Pigford

    @tim: Okay, I tried to be subtle about it, but you posted again. So I’ll just sayit:
    The commenter needs to learn to use the contact form and keep his comments on-topic.

    It’s called a typo bro. Lighten up.

  12. #12 php lemon

    I use xPad and i have nothing but praise for it. Its a great piece of software.

    - Phil

  13. #13 fcodc :: Mac Recon

    I highly recommend sidenote. It’s a great notepad app that hides on the edge of your screen until your cursor goes over it or call it out. Oh, and it’s free!
    You can find it @ http://www.chatelp.org/?page_id=5

  14. #14 Calvin Gilbert

    Great article and comments. Very useful.

  15. #15 david

    another one is Freemind, written in java.

  16. #16 tim

    While I was getting all Grammar Cop earlier, I forgot to say thanks for the all-in-one-place list. I’ve been trying to find a good note-taking app, and this article and the attached comments are very helpful.

  17. #17 J.
  18. #18 Bud Parr

    There seem to be two omissions here, CopyWrite by bartastechnologies.com and MacJournal by Mariner Software. I currently use CopyWrite for longer work and MacJournal to compose blog posts, notes, journals, emails, etc.
    Both have full-screen capability.

  19. #19 Zach

    It may not be perfect for storing random tidbits of information, but for daily note taking, OmniOutliner Pro is perfect for me.

  20. #20 Tdot

    There is one simple and extremely efficent solution, a personal Wiki: TiddlyWiki - http://www.tiddlywiki.com/. One HTML file, 200kB with the code and the data. Works in almost all browsers. So, you can easily send to someone else.

  21. #21 JDL: Tinderbox and DevonThink

    Tinderbox and DevonThink are extremely powerful and good note taking apps.

  22. #22 Dan

    Really though, writing notes for yourself is so old fashioned! There are so many good collaboration sites out there like Notemesh ( http://notemesh.com ) and Studicious ( http://studicious.com )

    You should change the way you think!

  23. #23 mhcbc

    hi all,
    interesting thread. Can’t comment on the ones listed, but I will say that DEVONthink is wonderful… do check it out. Very powerful app, which I’ll stick with because it does it all and it’s very well supported.
    I kind of miss StickyNotes, which was like Stickies but more so. Then Chronos changed it around completely, and ruined it for me.
    Cheers,
    mhcbc

  24. #24 Wes Ball

    I really like NoteMind.

    http://www.synium.de/notemind/index.html

    And I’ve tried them all. If you want a simple, clean app for random thoughts and pieces of content …. this is the one.

  25. #25 Cliffn

    I use Yeah Write. Good document organiser, easy to use, many featured, and there is a free version.

  26. #26 Travis

    I use EverNote and I really like it. It definitely doesn’t have all the bells and whistles but its simple and gets the job done for note taking.

  27. #27 Brian

    I know this was mentioned, but OmniOutliner is pretty much perfect for taking notes in my college classes.

  28. #28 flec65

    Nice list, but what about KIT from Reinvented Software? This is the scrapbook I use for everything I want to keep… http://reinventedsoftware.com/kit/

  29. #29 mad dog

    Chronos’s excellent Soho Notes is much more full featured than many of these and synchs between multiple computers. Surprising how it could be let out.
    http://www.chronosnet.com/

  30. #30 haha

    vi
    nedit
    $39?
    LOL WTFPWN
    :wq!

  31. #31 Chris

    simple web-based note app where notes default to public ..
    http://www.flynote.com

  32. #32 anonymous

    The Guide (http://theguide.sourceforge.net/) is good (and open source) but only for Windows

    Shall we ask the author to port it to Mac

  33. #33 Ben Parzybok

    If you have more than one computer, it’s worth signing on to a web-based solution.
    My latest favorite is Remember the Milk.

    http://rmilk.com

    The reminders are great and the ajaxyness of it make for a pretty smooth - near desktopish feel.
    That said, I also use Yojimbo and .Mac to synch longer running docs and conversations with myself.
    The biggest hassle of all these apps is sticking with them. When is someone going to write the software for that?

  34. #34 shrigg

    Great work everyone. My thanks to both the author and the commenters for getting me looking at all these great apps. One of these days I gotta get myself organazized!

    tim:

  35. #35 shrigg
  36. #36 Steven

    I’ve been using http://stikkit.com since it launched in November, and consider myself a note taking snob, and Stikkit is seriously incredible.

    One thing that I hate about most PIMs or note taking software is the notion that you need to put specific data into specific places, or you need to connect everything up in some sort of squid like node tree.

    When you need to take a note, you just need to take a note, and Stikkit is great for that. What really makes Stikkit special though is it’s ability to know what your note contains. I can write:

    Meeting with Jim Henson on Jan 30 at 4pm
    tag as muppets
    share with ernie@ctw.com
    remind me

    And it knows I’m talking about an event (which I can then export to GCal or iCal), a person (which it then makes a vCard for me), and that my stikkit is tagged as muppets, and that I want to share the event with Ernie, and that I want to be reminded (both by email and SMS) before the meeting starts.

    Nothing does that, not even close. And Stikkit is free.

  37. #37 Franco

    Dudes, check out NoteTaker at Aquaminds.com

    It does some pretty amazing stuff, that circus ponies doesn’t.
    I live in it.

  38. #38 Alan Schmitt

    I have not seen it mentioned, but I’m now a big fan of EagleFiler (http://c-command.com/eaglefiler/). I’ve used Yojimbo, then KIT, then EF, but I’m staying with the later.

  39. #39 markO

    Yojimbo a must-have? Not really. Compare this to Devonthink or Mori and look, what you get for the bucks. Yojimbo in fact is a beginners app that collects snippets. My grandma will use it. It’s neither smart nor powerful, it’s overpriced and underfeatured.

  40. #40 Ace_NoOne

    I second #20 - I’ve been using TiddlyWiki for a few weeks or months now, and I’ve never been happier with my note taking.

  41. #41 supercrisp

    I have tried all the apps above, and I keep coming back to MacJournal because it’s useful for storing information too, like Yojimbo, and because it supports my blogging, also has some useful formatting for organizing ideas, and because it has a fullscreen mode in which I can use green text on a black background for when I’m in a presentation with a darkened room. Why on earth was it not mentioned here?

  42. #42 Scott

    My last two books were written using MS Word’s Outline feature. For sheer ability to organize loose ideas and to be able to quickly create classical Heading 1,23 and text, I’ve yet to find anything that beats it. Yeah, I know: Microsoft! But that’s my experience to date.

  43. #43 David334

    What happened to Notetaker from Aquaminds, thats another great app.

  44. #44 Macjournal is the best creative writing and notetaking tool I have used.

    I don’t use a mac anymore since my Powerbook died. When I did I took it everywhere: class, meetings, conferences, everywhere. I did almost all of my writing in MacJournal. I found it a liberating experience having a program that I could just type into without having to create files and folder structures. I could just re-organize the database inside MacJournal. If I didn’t have a title for something MacJournal would just add the date or create one from the first few lines of text depending on my preference. It is a great tool for people who just want to write without having to spend to much time organizing their filesystem. You can still get they older version for free and it is very capable. The new version added some features like voice recognition hooks and more profiles for publishing to blogging frameworks. Check it out.

  45. #45 billybob

    This faceoff is a farce. Any list like this without MacJournal on it should be suspect. How do you leave off the main player?

    B

  46. #46 Jim Kuebler

    I use Jotz and love it. it is a simple easy to use app for simple note taking. http://www.thinkertons.com/

  47. #47 Danaher

    I use Note Taker as well and like it a lot. Looked at some of the others but I guess I like the Note Taker layout better.

  48. #48 Top Ten Lists

    […]Seven Mac Applications for Writing and Note Taking[…]

  49. #49 Andre Reavis

    I’m wondering why [b]bMacJournal[/b] was left off this list too. It’s my favorite app for simply jotting down thoughts, and typing up a blog or two. It easy as pie adding a blog to my site.

    When I need graphics in my documents I use [b]Pages[/b]. When I need to open a word doc…I use Word.

    I use Macjournal for everything else text based.

    Here’s a blog I posted from it.
    http://homepage.mac.com/xbroughneck/WhyIIdentifywithBarackObama.html

  50. #50 JW

    I agree with Zach, there is nothing reviewed above that compares with Omni Outliner in regards of taking notes. Omni’s built in search function allows one to produce a review sheet in 10 % of the time. Take it from me a Grad Student in Ancient History, Omni Outliner is the absolute best program for taking notes and organizing research, nothing up there compares to that. Also as far as sharing notes Omni’s instant export to .rtf allows non mac users or basically anyone with an operating system of any sort to be able to read your document without the need of having the same program.

  51. #51 Peter J. Pedersen

    iOrganize - excellent for collecting and organizing notes before diving into manuscripting. And the developer is VERY responsive (and responsible!).

  52. #52 Guthrie

    Though I’m using Devonthink and Yojimbo primarily right now, I’ll 2nd the recommendation that NoteMind is an app to watch. It’s moving fast with features and fixes, it’s reasonably priced, and is a beautiful Mac type app. It’s the sort of note handling and web tidbit sorter that hangs out on your screen like Yojimbo, but it has some light a.i. functionality like Devonthink and mindmapping abilities that give you a new sort of graphical take on your database. Also, the developer is quite responsive and nice.

  53. #53 Stephen

    I agree that there are a lot of great notetaking apps out there - I use Omni-Outliner for taking notes in class, too. But the ones that stand out take the different uses of notes in new, innovative directions. VoodooPad for sprawling, interconnected notes. OO for traditional information associations. And another “innovative but not mentioned in the list” player, Trapper Keeper, which is best for rapid note-taking and accessing.

  54. #54 Erik

    More detailed reviews of Journler Mori, Notebook, OmniOutliner, and WriteRoom are available at Mac Law Students - http://maclawstudents.com/blog/category/product-reviews/

  55. #55 liz

    I’ve been using notational velocity for so long now, I don’t think I could ever switch. Its great for little snippets and serial numbers, etc. I just wish it was a universal binary. Other than that, its my dream note-taking app.

  56. #56 codexapps

    Have you ever try CodeX Apps? It’s suitable for both Mac and Windows and it’s not only for notetaking but can do almost everything for you.

  57. #57 Josh

    You forgot to mention myNotes. Cheap and chic.

» Google Notebook - the good, the bad, and the ugly | Office Evolution | ZDNet.com
blogs.zdnet.com/Orchant/index.php?p=103

Google Notebook - the good, the bad, and the ugly

Posted by Marc Orchant @ 5:30 am Categories: Productivity, Mobility, Software, Web Apps

+0

0 votes
Worthwhile?

So Google Notebook has launched. In a previous post, I wondered who needed to worry about this new foray into organizing the world’s information. Based on a first test, probably no one.

Why? Because there’s nothing particularly great about this tool, at least in its initial form. It’s not terrible although I can’t connect to my Notebook at the moment - probably because everyone on the East Coast is banging on Google’s door trying to get a Notebook set up right now. It’s just not great.

It is functional and will probably end up being mildly useful but I see nothing to suggest I will focus my information gathering on this tool rather than OneNote or EverNote. Mike Arrington won’t be switching form del.icio.us anytime soon. Steve Rubel wants better integration with other Google services and hates the fact that Google Notebook requires a plug-in. A few readers and bloggers have pointed out that ClipMarks does everything Google Notebook does and a lot more.

Arrington closes with this thought which I can’t argue with one bit:

My final thought is this: Google Notebook will have some level of success just because it’s associated with Google, and built directly into search results. Like Aim Pages, I do not feel that it is a particularly inspired product, or one that I would give much of a chance if it didn’t have Google backing it up. Del.icio.us would have been a perfect acquisition for Google, right down to the user interface which is very Google-like. For whatever reason they let it go to Yahoo. I suspect that over time they’ll regret that decision.

I also wonder about Google’s dedication to its own projects. For example, what will be the fate of Google Bookmarks now that Google Notepad has launched? Google Labs is littered with half baked and half finished products. I see little or no product vision coming out of Google, sitting fat and arrogant on it its Adsense revenues.

Yup… this is another nice try that falls short. No Gmail "wow" factor here. Move along now.

Micro Persuasion: Google Notebook First Look
www.micropersuasion.com/2006/05/google_notebook.ht...

Google Notebook First Look

Google Notebook is starting to go live as of this writing. Thanks to ZDNet for the link to the login page. Here's an initial look. The overview page can be found here.

Google Notebook, the web copy says, makes it easy to collect web research of all kinds – from planning a vacation to researching a school paper to buying a car. You simply clip and gather information even while you're browsing the web. All your notes belong to Google. To clip information you need to use the mini Google Notebook. This unfortunately requires a browser extension. Hmm, why not integrate this into the Google Toolbar?

Once your notes are in Google Notebook you can make them publicly available. Then all of these public notes can be searched from this search page. According to the FAQ it takes two days for your notebooks to get indexed.

The Google Notebook interface itself is very straightforward. You create a notebook. Then each notebook can feature rich text notes. You then have the option to print or share notebooks. All of your notebooks are naturally searchable.

Google Notebook is straightforward and easy to use but I am disappointed in it. I don't like that the mini Google Notebook requires a browser plug-in. I don't see why it can't work the same way Google Talk works inside Gmail. This makes Google Notebook virtually useless when I am using someone else's computer.

As Google grows I have been noticing that they are producing less winners. Google Trends, for example, is a great tool. But others like this one and Google Co-op are duds from the get-go.

Here are some screens I took of Google Notebook ...


Technorati Tags: Google+Notebook, Google

Clipmarks - Learn More
www.clipmarks.com/learn-more/


Watch the demo on the right to see how
it works, or keep reading to learn more...
OneNote Home Page - Microsoft Office Online
office.microsoft.com/en-us/onenote/default.aspx
Microsoft Office OneNote 2007
OneNote 2007
Gather your information in one place, find what you need fast, and share your notes and information. Get started with the new OneNote. Download it now, test it out in your browser, or buy it today.
Welcome to OneNote 2007
Discover the benefits of organizing, searching, and sharing notes with OneNote 2007.
Getting started
See how OneNote 2007 lets you gather information in electronic notebooks, where you can easily organize, search, and share it.
See it in action
Watch this online demo and see how easily you can organize, find, and share your notes with OneNote 2007.
EverNote - A single place for all your notes!
www.evernote.com/en/


EverNote will probably feel the most natural to most users. It is the one I recommend as a starting point for people first trying this kind of program.James Fallows, The Atlantic Online

<a href="/en/products/evernote/"><img src="/en/images/flash/tape_scroller_animated.gif" width="386" height="325" border="0" alt="Tape example" ></a>
Click icons to view & download samples
Digital Ramble » Blog Archive » Review: Google Notebook and Clipmark
www.digitalramble.com/2006/05/17/7/

Review: Google Notebook and Clipmark

By Cindy ( May 17, 2006 at 5:29 pm) · Filed under extension , firefox , google , review

Lifehacker put out a note about one of Google’s latest, Notebook, and one of the comments pointed out that Clipmark already offered the same functionality. I thought I’d take a look at both of them. I love Google’s stuff by and large, but there are some alternatives I prefer, plus it seems prudent not to centralize all one’s online information. So I think Bloglines is easier to work with and sort through rss subscriptions than Google Reader. I think del.icio.us blows Google Bookmarks out of the water. So when I hear about a couple of alternatives to a Google tool, I usually check them out.

Starting with Google Notebook, I installed the Firefox plugins with no trouble. After I did so, I had a small Notebook icon in the lower right Firefox frame that allowed me to open or close the notebook; when it’s opened it’s in a small summary view which can either close (back down to the icon), minimize (to a small hovering line on the body of Firefox, or open to a new/full window with all the details. It’s extremely easy to add clippings by highlighting the desired text and right clicking to choose “Note this.” I can create multiple notebooks and switch which one I’m adding to (or create new ones on the fly) through the Actions option on the summary view.

I like the interface — I right click extensively for “additional” options anyway, so putting the “Note this” in the right click menu works perfectly for me. So to clip something, it’s just like copying: I highlight the desired text, right click, and choose the new “Note this.” The three “levels” available are a little confusing at first, but I quickly sorted out how each was useful. Clipping is possible in any of these modes. It’s intuitively and quickly usable, which I appreciate.

I would like some modifications, though (of course!). I’d like to be able to copy and paste out of the full Notebook view into my articles, preserving the links and such. As it is, I have to use the Firefox’s Edit/Copy after highlighting in the full view, no right click copy is given here. And when I do Firefox’s Edit/Paste, it carries over only the text of the link and not the link as well. I’d also like to be able to right click on the links shown in the summary/full views of the notebook and be able to copy link location like I can normally in Firefox. As it is, at present right clicking on links in the summary and full views causes the link to come up (and in the same page, not a new window or tag), which I find confusing and clumsy. Particularly since opening up the full view does cause a new window/tab to open (my tabs are set to capture new windows into tabs; your mileage may vary).

As you can imagine, there have already been a number of reviews of Google Notebook published: here, here, and here .

But I think some of these folks are missing the point. I would never consider this a substitute for del.icio.us. That seems like an odd equation to me. del.icio.us is about organizing links, Google Notebook is about saving and referencing snippets out of assorted web pages. In particular, I’ve been using this to save up collections of links and comments for articles that I write, including this one! Afterwards, I discard those notebooks now that I’m done with them. It’s a great way for organizing the bits of info I come across when researching something.

That said, I do agree that this makes Google Bookmark look like even more of an orphan. That tool needs to be overhauled or quietly dropped.

I went on to check out Clipmarks, and I want to like it. It’s also a plugin and you have to sign up for a free account (the Google Notebook also requires a google account, which anyone with a gmail account (for example) already has). This utility has been around a while longer. I googled up reviews here, here, and here.

Once you install the extension you have to remember to customize your toolbar in Firefox, and drag the Clipmark icon to one of your toolbars. Their simple “setup” view on their webpage does not mention this last part, so that could be a little tricky for folks without the investigative chops to figure it out.

Once it was properly installed, I had four new icons (I rearranged things to keep my real estate at the top minimal). To clip something, I clicked on the green clip button, hovered over the text/pictures I wanted until an orange outline appeared, clicked again inside the orange outline of what I wanted. I had some trouble with this — the orange outline does not always show up, and when it did, sometimes I clicked on the inside of it with no result, and so forth. Perhaps it was just net latency time — now that I think on it, it may be reading in the entire web page in order to find the html/css blocks contained in it. If I was patient and waited until my hovering created an orange outline around texts and blocks in the web page, then I was able to click inside the orange outlines I wanted to clip.

At this point the chosen block and the save and print icons turn orange. The save dialogue box then let me tag, title, and categorize the clipping. It seemed to need me to log back into Clipmarks frequently, I’m not sure why or what was going on; I had another window logged into Clipmarks open at the time. My clippings defaulted to public until I changed it (the save clippings dialogue box contains a link to change the default, which is a nice touch).

To review the Clipmarks snippets, I had to go back to my logged in Clipmarks window and go through the “mine” button (since I made all my clippings private). So it’s more cumbersome to retrieve the saved clippings than in Notebook, but since it’s on a proper web page, I’m able to copy text and links as I’d like.

I also poked around the public clippings. If I want, I can flesh out my login with a profile and list my blogs, pictures, IM handles, emails, use an avatar or photo, list a little about myself and so on. There’s a tag cloud available of public clippings in order to choose different sets of clippings to look at.

I do like the overall look and feel of the Clipmarks site. The orange highlighting does need to speed up because its unresponsiveness is confusing: I started clicking all over to try to get something to happen, and wasn’t sure what was going on for a while. That issue about repeatedly signing in needs resolving as well. I’d also like some way of conveniently looking at thumbnails or summaries of my clippings without necessarily going back to the Clipmarks site.

I think there’s pros and cons to each. I like the general design and scope of Clipmarks and if I were more oriented to the social aspects of sharing clippings, I’d go that way. As it is, I’m a private misanthrope and I like the intuitive copy/paste interface of Google’s, so I’m going to go with that. I’d encourage you to look them both over and see what you like. If you object to plugins (as one reviewer did), you’re sort of out of luck…

Online organisation software: Zoho Planner vs. Google Notebook « Ioannus de Verani
ioannusdeverani.wordpress.com/2006/08/28/online-or...

Online organisation software: Zoho Planner vs. Google Notebook August 28, 2006

Posted by ioannusdeverani in Zoho, AJAX, Google. trackback

Probably some of my readers are getting tired of my Zoho vs. Google reviews, but I think that they are good, if someone is looking for unbiased advice in online solutions.

So, like I always do, I will start with an overview of the point of these programs, then move on to a comparison in aesthetics, and finally a comparison in functionality.

Zoho Planner and Google Notebook do basically the same thing, that being, organise bits of information. BTW: Wordpress has crapped up my lists and layout, so it does’t look right, but it should still have the info. Hopefully you can see the screenshots. If not, just click the links.

Aesthetics:

If you look at the pictures, you should automatically see the easy win that Zoho has in comparison with Google, in aesthetics. This situation is rather on its back, because usually Google is known for its unbeatable simple design. If looked at alone, Google Notebook might seem simple and uncluttered, but when compared to Zoho’s alternative, it looks like trash.

Zoho Planner’s appearence is appealing, attractive, cool, and a ton of other synonyms to the same effect. Notable are the round edges that have become standard with Zoho (except for Zoho Sheet….. :-[ ). The soft bluish background is very nice also.


Google’s design fits into the rest of Google, but it is simple not as nice.

WINNER: Zoho Planner


Functionality:Features present in Zoho Planner:
  • Multiple pages
  • Dragging notes (must press reorder notes first)
  • Notes
  • To Do’s
    • To Do overview
  • Appointments
  • Reminders
  • Attachments
  • Publishing
    • Public pages
      • Comments
    • Share
  • Email
    • Email in

Features present in Google Notebook:

  • Multiple notebooks
    • Multiple sections in notebook (not nesting)
  • Trash
  • Easy note dragging
  • Rich Text Editor(somewhat lame though)
  • Notes
    • Expand/Collapse
      • Exp. All/Cllsp All
  • Publishing
    • Public pages
  • Email
    • Send link to view public notebook
  • Browser extension (allows you to easily clip info from the web)
  • Search integration

Winner in Numbers: Zoho Planner
Winner in how much I like (i.e. use): Google Notebook

The reason I differentiated in the two winners is that Zoho Planner appears to have more features (it does), but out of the ones that I actually use, Google wins. Don’t get me wrong, I love both, and I am trying not to be biased, but Google has some features which are essential (e.g. rich text editing, easy dragging….) that Zoho lacks. Zoho has some unessential features that Google lacks, but aside from being nice, they are not all that useful. If in the future, Zoho adds a Rich Text Editor like their Zoho Writer, and changes their dragging system, I will be inclined to have Zoho win the whole way.

Comments»

1. Arvind - August 29, 2006

Thanks, Ioannus. We will soon be adding a rich text editor in Zoho Planner. It won’t be as feature rich as say, Zoho Writer’s but it will definitely be better than the current wiki-based one.

2. dario - March 10, 2007

Anyway I prefer Google notebook I’think is more clear!

3. jc - April 7, 2007

I’ve been using the whole Google Suite for about a year & I’m pleased as punch. I can’t wait to donate my Dell to my local Linux club, buy a mac, and create a lean-mean webapp machine.

4. ioannusdeverani - April 7, 2007

Yeah. I would love to get a mac…

Journler - Wherever Life Takes You
journler.com/

Elegant, beautiful, powerful. Journler is a place for your thoughts and everything they touch.

Featuring iLife integration, audio and video entries, extensive document importing and instantaneous searching and filtering, not to mention Mail, iWeb and Address Book integration, a dash of blogging and AppleScript and Spotlight support.

Journler is a daily notebook and entry based information manager. Scholars, teachers, students, professors, scientists, thinkers, the business minded and writers of every persuasion use it on a daily basis to connect the written word with the media most important to them.

The content on this page is provided by a Google Notebook user, and Google assumes no responsibility for this content.