WO2003015396A1 - Authenticated electronic document management system and method - Google Patents
Authenticated electronic document management system and method Download PDFInfo
- Publication number
- WO2003015396A1 WO2003015396A1 PCT/CA2002/001178 CA0201178W WO03015396A1 WO 2003015396 A1 WO2003015396 A1 WO 2003015396A1 CA 0201178 W CA0201178 W CA 0201178W WO 03015396 A1 WO03015396 A1 WO 03015396A1
- Authority
- WO
- WIPO (PCT)
- Prior art keywords
- document
- electronic document
- digest
- barcode
- forwarding
- Prior art date
Links
Classifications
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- H—ELECTRICITY
- H04—ELECTRIC COMMUNICATION TECHNIQUE
- H04L—TRANSMISSION OF DIGITAL INFORMATION, e.g. TELEGRAPHIC COMMUNICATION
- H04L63/00—Network architectures or network communication protocols for network security
- H04L63/04—Network architectures or network communication protocols for network security for providing a confidential data exchange among entities communicating through data packet networks
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F21/00—Security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
- G06F21/60—Protecting data
- G06F21/64—Protecting data integrity, e.g. using checksums, certificates or signatures
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q20/00—Payment architectures, schemes or protocols
- G06Q20/38—Payment protocols; Details thereof
- G06Q20/382—Payment protocols; Details thereof insuring higher security of transaction
- G06Q20/3829—Payment protocols; Details thereof insuring higher security of transaction involving key management
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- H—ELECTRICITY
- H04—ELECTRIC COMMUNICATION TECHNIQUE
- H04L—TRANSMISSION OF DIGITAL INFORMATION, e.g. TELEGRAPHIC COMMUNICATION
- H04L63/00—Network architectures or network communication protocols for network security
- H04L63/08—Network architectures or network communication protocols for network security for authentication of entities
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- H—ELECTRICITY
- H04—ELECTRIC COMMUNICATION TECHNIQUE
- H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
- H04N1/00—Scanning, transmission or reproduction of documents or the like, e.g. facsimile transmission; Details thereof
- H04N1/32—Circuits or arrangements for control or supervision between transmitter and receiver or between image input and image output device, e.g. between a still-image camera and its memory or between a still-image camera and a printer device
- H04N1/32101—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title
- H04N1/32128—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title attached to the image data, e.g. file header, transmitted message header, information on the same page or in the same computer file as the image
- H04N1/32133—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title attached to the image data, e.g. file header, transmitted message header, information on the same page or in the same computer file as the image on the same paper sheet, e.g. a facsimile page header
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- H—ELECTRICITY
- H04—ELECTRIC COMMUNICATION TECHNIQUE
- H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
- H04N21/00—Selective content distribution, e.g. interactive television or video on demand [VOD]
- H04N21/20—Servers specifically adapted for the distribution of content, e.g. VOD servers; Operations thereof
- H04N21/25—Management operations performed by the server for facilitating the content distribution or administrating data related to end-users or client devices, e.g. end-user or client device authentication, learning user preferences for recommending movies
- H04N21/254—Management at additional data server, e.g. shopping server, rights management server
- H04N21/2541—Rights Management
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- H—ELECTRICITY
- H04—ELECTRIC COMMUNICATION TECHNIQUE
- H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
- H04N2201/00—Indexing scheme relating to scanning, transmission or reproduction of documents or the like, and to details thereof
- H04N2201/32—Circuits or arrangements for control or supervision between transmitter and receiver or between image input and image output device, e.g. between a still-image camera and its memory or between a still-image camera and a printer device
- H04N2201/3201—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title
- H04N2201/3225—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title of data relating to an image, a page or a document
- H04N2201/3233—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title of data relating to an image, a page or a document of authentication information, e.g. digital signature, watermark
- H04N2201/3235—Checking or certification of the authentication information, e.g. by comparison with data stored independently
-
- H—ELECTRICITY
- H04—ELECTRIC COMMUNICATION TECHNIQUE
- H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
- H04N2201/00—Indexing scheme relating to scanning, transmission or reproduction of documents or the like, and to details thereof
- H04N2201/32—Circuits or arrangements for control or supervision between transmitter and receiver or between image input and image output device, e.g. between a still-image camera and its memory or between a still-image camera and a printer device
- H04N2201/3201—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title
- H04N2201/3225—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title of data relating to an image, a page or a document
- H04N2201/3233—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title of data relating to an image, a page or a document of authentication information, e.g. digital signature, watermark
- H04N2201/3236—Details of authentication information generation
-
- H—ELECTRICITY
- H04—ELECTRIC COMMUNICATION TECHNIQUE
- H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
- H04N2201/00—Indexing scheme relating to scanning, transmission or reproduction of documents or the like, and to details thereof
- H04N2201/32—Circuits or arrangements for control or supervision between transmitter and receiver or between image input and image output device, e.g. between a still-image camera and its memory or between a still-image camera and a printer device
- H04N2201/3201—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title
- H04N2201/3269—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title of machine readable codes or marks, e.g. bar codes or glyphs
-
- H—ELECTRICITY
- H04—ELECTRIC COMMUNICATION TECHNIQUE
- H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
- H04N2201/00—Indexing scheme relating to scanning, transmission or reproduction of documents or the like, and to details thereof
- H04N2201/32—Circuits or arrangements for control or supervision between transmitter and receiver or between image input and image output device, e.g. between a still-image camera and its memory or between a still-image camera and a printer device
- H04N2201/3201—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title
- H04N2201/3274—Storage or retrieval of prestored additional information
Definitions
- This invention relates generally to the field of electronic commerce ("e- commerce”) software applications and, more particularly, to an electronic system and method for creating, managing and authenticating documents, such as commercial contracts, in electronic form.
- e- commerce electronic commerce
- Cryptography is frequently employed within networked systems as a security measure and uses private and public keys.
- the terms "private key” and "public key” are well known terms of art and are used for asymmetric cryptography in which one key is used for encryption and the other for decryption and one of these keys, namely the private key, is kept by the user and never revealed or transferred.
- Asymmetric cryptography is considered to provide a higher level of security than symmetric cryptography for which a shared key is used for both encryption and decryption (the sharing aspect introducing an element of insecurity).
- the public key of that party is located by means of a public key infrastructure (PKI) and is used to encrypt the message; then, only the person with the corresponding private key (i.e. being the other party for whom the message is created) is able to decrypt the message.
- PKI public key infrastructure
- digital signature is also a well known term of art and refers to a message digest encrypted using a private key, a message digest being a condensed form of a document or transaction to be signed which cannot be used to recreate the document or transaction itself, and which is extremely sensitive to small changes in the document.
- the digital signature is verified by decrypting it with the corresponding public key to recover the message digest and then comparing the recovered message digest with one computed by a verifier using the document which was purported to be signed.
- encrypted message digests may be used to verify that a party holds a specific private key they are more commonly used to prove that the holder of a specific key was involved in a transaction involving the message; for example, to identify that they gave their assent to the message, just as a physical signature is used to indicate the participation of the signing party in a document. In this case, the encrypted form of the digest must be retained at a secure site.
- an electronic system and method for creating, managing and authenticating documents e.g. commercial contracts
- documents e.g. commercial contracts
- the content, revision status and authenticating parties are stored, tracked, retrieved and validated on demand by permitted users.
- an electronic document management system and method for verifying the contents of an electronic document exchanged through a network and comprising variable data input by a user Data defining an electronic document is captured and stored by the system, the captured data including at least the variable data.
- the variable data is input by a user and captured into a pre-determined electronic form template whereby the data defining the electronic document comprises the variable data and the pre-determined electronic form template.
- a unique document number and revision number are generated for the defined electronic document and stored with the captured data.
- a unique digest is generated from the defined electronic document by applying a secure algorithm thereto whereby the digest is uniquely associated with the defined electronic document.
- the unique digest is stored and associated with the defined electronic document.
- a barcode is generated for each page of the defined electronic document from the unique digest, the document number and its revision number, and paging details, whereby the barcode uniquely identifies the page of the defined electronic document to which it pertains and the contents thereof.
- the defined electronic document with the barcode added thereto is forwarded for use by a user.
- the barcoded defined electronic document forwarded for use by a user may be in the form of an electronic image such as a PDF formatted image.
- a unique digital exchange key is generated by applying the secure algorithm to the electronic image and stored in association with the defined electronic document.
- the barcoded document is authenticated by the parties either by hand- signing a printed copy of the barcoded document or by applying a digital signature using a third party validation service.
- the resultant barcoded, signed and authenticated document is associated to the variable data originally input by the user by cross- referencing the digest component of that barcode to the stored digest associated with the defined electronic document.
- the system binds the signed document (an electronic image) to the original input data.
- the electronic storage of the resulting bound documents permits authorized users to locate existing documents (e.g. contracts), track document revisions and validate document contents and signatories.
- Figure 1 is an operational block diagram showing the hardware components of, and steps performed by, a preferred implementation of an electronic document management system in accordance with the invention
- Figure 2 is a sample barcoded contract established by the electronic document management system of Figure 1 ;
- Figure 3 is a flow chart showing the steps of a method for creating and storing a barcoded document in accordance with the invention
- Figure 4 is a flow chart showing the steps of a method for receiving and storing a hand-signed barcoded document in accordance with the invention.
- Figures 5(a) and 5(b) are a flow chart showing the steps of a method for receiving and storing a digitally signed barcoded document in accordance with the invention (the flow chart of Figure 5(b) continuing from that of Figure 5(a)).
- the present invention is an electronic document management system which, in the preferred embodiment described herein, is implemented in software components.
- Figure 1 shows hardware components which are used to implement a preferred embodiment of the electronic document management system.
- the components of the illustrated system are shown in the top portion "A" of Figure 1 and the alternative and/or complementary user components, comprising a web-enabled cell phone/personal digital assistant (PDA) 20, PC 30, printer 40 and/or fax machine 50, are shown in the bottom portion "B" of Figure 1.
- PDA personal digital assistant
- the electronic document management system operates on hardware which includes a secure Authentication server 25 for communicating in a secure manner with a Web/Application server 45 to validate users of the system.
- a Web/Application server 45 interfaces to the user's web-enabled cell phone and PC components 20, 30 for data transfer therebetween and also communicates with a secure Database 35 to create and manage electronic documents.
- a Receipt/Delivery server 55 receives documents from the Web/Application server 45 and interfaces to the user components PC 30, printer 40 and fax 50 to email, print or fax documents, respectively.
- the Receipt/Delivery server 55 also receives authenticated (i.e. signed) faxed documents from the user via the fax machine 50.
- the Receipt/Delivery server 55 communicates with the Database 35 to validate and store signed documents.
- the functionality and components of the Authentication, Web/Application, Database and Receipt/Delivery servers 25,45,35, 55 of this preferred embodiment are detailed below. However, it is to be understood by the reader that the software components of the electronic document management system may be implemented by means of different software/hardware configurations and components for alternative embodiments.
- the Web/Application server 45 provides two functions, namely, a Web server function and an Application server function.
- the Web server function runs applications for displaying system screens and documents to the user in a user-requested format
- the Application server function runs components of the electronic document management system including a document forwarding component which forwards documents for faxing, emailing and printing by the Receipt/Delivery server 55. It also receives input from the Web server, validates user inputs and stores those inputs in the Database 35. Hardware and software components used for the
- Web/Application server 45 in the preferred embodiment are the following:
- Web Server Apache 1.3 with SSL supporting high security connections.
- JSP/Servlet Server Tomcat 3
- JDBC Java Database Connectivity
- JSP Java Server Pages
- the Database (with an associated server) 35 provides storage for storing user inputs and document identification data including digests and signed electronic documents (i.e. images).
- Database (and server) 35 in the preferred embodiment are the following:
- Disk array of suitable size for storage needs
- Database Oracle 8i RDBMS [other options: DB2, or SQL Server]
- the Authentication server 25 performs user account maintenance functions. These functions include user and password authentication, account expiry, maintenance of user attributes, account locking and account disabling.
- the hardware and software components used for the Authentication server 25 in the preferred embodiment are the following:
- the Receipt/Delivery server 55 receives documents from the Application server 45 and emails, prints or faxes them to a specified destination.
- the Receipt/Delivery server 55 also receives faxed or emailed signed documents by means of a document receiving component and interacts with the Database 35 for storage.
- the hardware and software components used for the Receipt/Delivery server 55 in the preferred embodiment are the following:
- Email Application software Sendmail 8, Imapd, and JavaMail 1.2
- Figure 2 represents a sample document, being a commercial contract in this illustration, created by the subject electronic document management system.
- Variable data is input by the user (via cell phone/PDA 20 or PC 30), and captured by a data capturing component of the system using a predetermined electronic template such that the variable data, in the context of that particular template, defines an electronic document.
- a form-type document template is contemplated for use by the preferred embodiment described herein but any type of template may be used, as desired, for a particular application and does not restrict, or form part of, the electronic document management system claimed herein.
- a representation of the variable input data, system-assigned document and revision numbers and fixed document template data is copied by the Application server 45 into an array of bytes to which NISTs secure hash algorithm is applied by a document digest generator component to generate a unique document digest.
- a Java security object (employing the Java software products of Sun Microsystems, Inc. of California, U.S.A.) is used to implement NIST's secure hash algorithm known as SHA. This algorithm is well known by persons skilled in the art and it is broadly published and available to the public, for example, see FIPS PUB 180-1 , Federal Information Processing Standards Publication, Secure Hash Standards, issued April 17, 1995 by the U.S. Department of Commerce.
- the document number, revision number and paging details for that document are combined with the generated unique digest to produce a document identifier which is uniquely associated with a specific page of that specific document.
- This unique document identifier is then converted to a 2 OF 5 Interleaved formatted barcode 100 (see Figure 2) using a barcode generator component and inserted into the associated page of the document (see the barcode 100 applied to the document of Figure 2).
- the generated barcode is unique to the specific contents of the associated document page and, as such, any change made to the contents of that page may be identified and tracked by reference to this barcode and any subsequent barcodes derived for revisions of the document.
- a signature is applied to the document using one of the following alternative methods:
- the document may be printed by a user via printer 40, hand-signed by all parties, and then faxed via fax machine 50 to the Receipt/Delivery server 55 (in this case it is assumed that the hand-signing of the document is locally validated e.g. the party faxing back the signed document may be a representative of the contracting authority, such as a sales person, and may be assumed to have validated, by witnessing, the signing of the document of the other party who may be a customer); or,
- Digital signatures may be applied to the document using third party validation services and then forwarded to the Receipt/Delivery server 55.
- the Receipt/Delivery server 55 receives a signed document and for each page uses a barcode verification component to identify and validate the barcode therein, comparing the digest of the received document -with that of the document data associated with the defined (i.e. original) document. Once the document has been validated the Receipt/Delivery server 55 stores it within Database 35.
- the barcode is parsed to determine the document number, revision number, paging details and digest.
- the document number is used to retrieve the defined document from the Database 35.
- the digest for the defined document is compared to the digest of the barcode of the received document. Any difference between the new digest value and the stored digest value for the defined document results in a determination that the received document is invalid.
- the received document is then placed in a rejection queue for manual intervention.
- the flowchart of Figure 3 shows a preferred sequence of steps performed by the system to create and store a barcoded electronic document in accordance with the invention.
- An authorized user enters variable data into a predetermined electronic form template.
- the user-input variable data is validated and the document is stored in the Database 35 together with a system-generated unique document number and revision number for that document.
- a document digest is generated as described above and the resulting digest is associated with the document and stored in the Database 35.
- a document image generator component of the system then generates an image of the document, this being a PDF image in the illustrated example.
- a unique barcode comprising the document and revision numbers, document digest and paging details, is generated and attached to each page of the document image.
- a digital exchange key generator component For use in validating digitally signed documents, a digital exchange key generator component generates a digital exchange key by applying the same hash algorithm to the entire document image (i.e. the entire PDF file in this example) and this digital exchange key is stored in Database 35. The document image is then forwarded for delivery to a user's fax, printer or email address.
- FIGS. 4 and 5(a), (b) show preferred sequences of steps performed by the system to receive and store hand-signed and digitally-signed barcoded documents, respectively.
- a hand-signed document it is faxed to the Receipt/Delivery server 55 and that server scans the barcode from each page of the electronic copy of the faxed-in document. If the barcodes cannot be located on the pages or the barcodes of each page of the document do not conform (apart from the page number) then the electronic copy of the faxed-in document is forwarded to a local exception queue for manual intervention.
- the scanned barcodes are parsed into their components: document number, revision number, paging details, and digest; and these components are cross-referenced to those stored in the Database server 35 for the defined document. If the values do not match any stored value, or if there is already an image of a signed document stored for the document values, the electronic copy of the faxed-in document is forwarded to an exception queue for manual intervention. If an image has not yet been stored, the image of the signed document is associated with the original stored document and stored in the Database 35.
- a digitally-signed document the user applies their digital signature to the document if they agree to the terms of the document and the digitally signed document is then emailed to the Receipt/Delivery server 55 where the user's security credentials are authenticated by a digital signature authentication component using the Public Key Infrastructure (PKI). If the user is authenticated the digital signature authentication component decrypts the digital signature using the user's public key collected from the PKI and thereby retrieves the document hash as computed by the user.
- PKI Public Key Infrastructure
- the digital signature authentication component then verifies the validity of the signature by applying to the received document the same hash formula used by the user and the resulting hash value is compared to the hash value retrieved from the digital signature received from the user (it is to be noted that this hash formula is applied for purposes of the selected cryptographic processes for applying the digital signature and it is not the same hash formula applied by the system to produce the document digest). If the hash values do not match, the verification process has failed and the email is forwarded to another mailbox for manual intervention. If they do match, the document and revision numbers are retrieved from the received document and, using this information, a digital exchange key verification component retrieves from the Database 35 the stored digital exchange key which is associated with those document and revision numbers.
- the digital exchange key verification component takes steps to prove the returned document is the same as the sent document. To do so, it computes the digital exchange key for the received document using the original hash formula and the computed digital exchange key is compared to the stored digital exchange key for the defined (i.e. original) document. If the keys do not match the verification process has failed and the email is forwarded to another mailbox for manual intervention. If the keys match the document image, the email and the full authentication details are associated with the defined document and all of these are stored in the Database 35.
Abstract
Description
Claims
Priority Applications (3)
Application Number | Priority Date | Filing Date | Title |
---|---|---|---|
EP02750736A EP1415461A1 (en) | 2001-08-06 | 2002-07-26 | Authenticated electronic document management system and method |
JP2003520181A JP2004537822A (en) | 2001-08-06 | 2002-07-26 | Authentication electronic document management system and method |
CA002456657A CA2456657A1 (en) | 2001-08-06 | 2002-07-26 | Authenticated electronic document management system and method |
Applications Claiming Priority (2)
Application Number | Priority Date | Filing Date | Title |
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US09/923,615 | 2001-08-06 | ||
US09/923,615 US20030028494A1 (en) | 2001-08-06 | 2001-08-06 | Electronic document management system and method |
Publications (1)
Publication Number | Publication Date |
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WO2003015396A1 true WO2003015396A1 (en) | 2003-02-20 |
Family
ID=25448969
Family Applications (1)
Application Number | Title | Priority Date | Filing Date |
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PCT/CA2002/001178 WO2003015396A1 (en) | 2001-08-06 | 2002-07-26 | Authenticated electronic document management system and method |
Country Status (5)
Country | Link |
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US (2) | US20030028494A1 (en) |
EP (1) | EP1415461A1 (en) |
JP (1) | JP2004537822A (en) |
CA (1) | CA2456657A1 (en) |
WO (1) | WO2003015396A1 (en) |
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US20040078337A1 (en) | 2004-04-22 |
US20030028494A1 (en) | 2003-02-06 |
EP1415461A1 (en) | 2004-05-06 |
JP2004537822A (en) | 2004-12-16 |
CA2456657A1 (en) | 2003-02-20 |
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