The tools your employees want

Gmail

Gmail

More than email

Email wherever you work

Gmail works on any computer or mobile device with a data connection and offline support lets you keep working even when you’re disconnected. Whether you're at your desk, in a meeting, or working in the field, your email is there.

Work fast, save time

Gmail is designed to make you more productive. 30GB of storage shared across Google Apps and the option to purchase more means you never have to delete anything. Powerful search lets you find everything, and labels and filters help you stay organized.

Connect with people

Your inbox isn't just about messages, it's about people too. Text, voice, and video chat lets you see who’s online and connect instantly. See your colleagues’ profile photos, recent updates and shared docs next to each email.

Learn more

you@youragency.gov

Use the email address that matches your organization’s name and web address: you@youragency.gov.

Email on your mobile

Gmail works natively on popular mobile phones such as Android, iPhone, BlackBerry, and Windows Phone and can send and receive email from any device with a web browser. Learn more about mobile.

Offline support

The Offline Google Mail app for Chrome lets you read and write email without an internet connection. Your drafted messages are sent and your inbox is synced the next time you connect to the internet.

Inbox space for everything

Google Apps for Government comes with up to 30GB of email storage for every user. This means you can save all your important emails and you won’t spend time cleaning out your inbox to free up space.

Powerful search

Find exactly what you’re looking for by searching across all your email, labels, and Docs right from your inbox with fast search powered by Google’s search engine.

Labels and filters

Create labels to categorize, organize, and browse your email. Build powerful filters to automatically label and file new messages based on rules you choose.

Works with Calendar

When you get an email that looks like it’s about an event, you can add it to your calendar with a single click. Date, time, attendee, and description info is added automatically.

Email delegation

If someone else helps you manage your inbox, you can make this even easier by delegating your email to that person. This allows another user to read, send, and delete messages on your behalf.

Desktop mail clients

If you use a desktop email client, such as Microsoft Outlook®, Apple Mail, or Mozilla Thunderbird, you can keep using it with Gmail. Gmail offers POP and IMAP support as well as Google Apps Sync for Microsoft Outlook.

Your own personal translator

Do constituents or international partners send you emails in languages you can’t read? Gmail detects emails that are not in your native language and can translate them in a single click.

Designed for security and reliability

Gmail is designed for security and reliability with features like two-step authentication, attachment viewing in the browser, encrypted connections to Google’s servers, simultaneous replicated storage for your email, built-in disaster recovery, spam filtering and sender authentication. Learn more.

Calendar

Calendar

Stay in sync with your team

Stay organized and on schedule

Organize your day with Calendar, and get event reminders on your phone or in your inbox. Attach files or docs to your event so you have the right materials when your meeting starts.

Find time with your team

Calendar sharing makes it easy to find time with the people you work with and the smart scheduling feature suggests meeting times that work for everyone.

Publish calendars to the web

Create a public event calendar and embed it on your website or set up appointment slots so constituents can choose the best time for them.

Learn more

Easily schedule events

Google Calendar makes it easy to schedule events and can automatically send invitations and track RSVPs.

Calendar on your mobile

Sync the built-in calendar on popular mobile phones such as Android and iPhone with Google Calendar or access your schedule from any device with a web browser. Learn more about mobile

Offline support

The Google Calendar app for Chrome lets you view your schedule and respond to invites, even when you don’t have an internet connection. Your calendar and RSVPs will be synced the next time you connect to the internet.

Calendar delegation

If someone else helps you manage your calendar, you can make this even easier by delegating access to that person. This allows another user to create events, respond to invites, and manage your schedule.

Work across timezones

Google Calendar makes it easy to work with people in other time zones. The right time zone in Google Calendar follows you when you travel and customizable working hours remind your colleagues not to schedule meetings in the middle of the night.

Desktop calendar clients

If you use a desktop calendar application, such as Microsoft Outlook®, Apple iCal, or Mozilla Sunbird, you can keep it in sync with Google Calendar automatically.

Free or busy

You can add a widget to the side of your calendar that can show current availability for the people you work with most. This way, you know who’s available for a quick call or chat, and who’s tied up in a meeting.

Designed for security and reliability

Google Calendar is designed for security and reliability with features like encrypted connections to Google’s servers, simultaneous replicated storage for your calendar appointments, built-in disaster recovery, and fine-grained sharing, which lets you share your calendar with people in and out of your organization. Learn more.

Event reminders

Get custom reminders on your mobile phone or in your inbox, with all the details about your upcoming meetings and events, right when you need them.

Drive

Work together better

Access your files anywhere

Google Drive on your Mac, PC, or mobile device (or your browser) gives you a single place for up-to-date versions of your files from anywhere. In addition to any file type you choose to upload, Google Docs are also stored in Google Drive.

Bring your work to life

Share files or whole folders with individuals, your entire team or even customers and partners. In the Docs, Sheets and Slides editors multiple people can work on the same document at the same time.

Buy what you need & grow flexibly

Start with up to 30GB of included storage for each of your users. Need more? For as little as $4/month for 20GB, administrators can centrally purchase and manage up to 16TB (Yes, that's 16,000GB!) of additional storage for each user.

Docs

Create policy memos, status reports and other rich documents with images, tables, equations, drawings, links, and more. Gather input and manage feedback with social commenting.

Sheets

Create and share budgets, track projects, and analyze data in spreadsheets. Use tools like advanced formulas, embedded charts, pivot tables, or Solver.

Slides

Create beautiful slides with embedded videos, object and text animations, and dynamic slide transitions. Publish your presentations on the web so anyone can view them, or share them privately.

Learn more

Open and view any file

View over 30 file types right in your browser, including images, HD videos, Adobe Illustrator and Photoshop files, even if your device doesn’t run the file’s original software. Save files from Smartsheet, DocuSign, or SlideRocket and other web apps directly to Google Drive, and launch those apps by opening these file types from your Drive.

Powerful Search

Stop worrying about where you filed a document and find exactly what you’re looking for with fast search powered by Google’s search engine. Search across content you’ve created and docs that have been shared with you.

Import your existing work

With Google Docs, it’s easy to import your existing work and convert it from most common text, spreadsheet, and presentation formats so you can edit and share. Optical character recognition (“OCR”) even lets you import editable text from PDFs and images.

Export with ease

If you need to, you can easily download any of your docs to the most common text, spreadsheet, presentation, and drawing formats or export them to PDFs on your hard drive.

Print

You can print any of your docs right from your web browser or even from your mobile phone or tablet using Google Cloud Print.

Mobile editing

Do more than just viewing docs on your mobile. Make edits and share with others in real time from your Android, iPhone, iPad, or any other mobile device with a web browser. Learn more about mobile

Quickly find what you’re looking for

Use powerful search capabilities to find what you need quickly. You can search with keywords and filters to locate any file, and even search for objects in images or text in scanned documents.

Revision history

Keep track of all the changes that you and your team have made to each doc. Detailed revision history lest you look back at a doc’s history, and you can always revert to an previous version if you like.

Easy forms

Build a survey with the straightforward form editor and collect data from colleagues or the public. All the responses are recorded in a spreadsheet so it’s easy to analyze and share the results.

Drawings

Create and work together on visuals and then use the web clipboard to insert them into documents or presentations.

Custom styles

Giving your documents consistent formatting is easy with custom styles, which let you define the default styles for things like titles, subtitles, body text and more.

Template gallery

Get a jump start on your work by using one of the pre-built templates, or create a privately shared template gallery for your business with things like your company’s letterhead or slide templates with your company’s colors and logo.

Designed for security

Google Drive is designed for security and reliability with features like two-step authentication, encrypted connections to Google's servers, simultaneous replicated storage for your documents, built-in disaster recover and fine-grained sharing controls that let you share your work with the right people. Learn more.

Powerful formulas

Google Spreadsheets include hundreds of built-in functions for all the standard finance, statistics, mathematical, and database needs you’d expect, as well as some unique functions that help you pull data directly from the web.

Charts and plots

Google Spreadsheets makes it easy to create standard charts like line graphs, scatter plots, pie charts, bar charts, and more. You can also capture more data in unique dynamic chart types like timeline charts, motion charts, and more.

Data analysis tools

Google Spreadsheets includes powerful data analysis tools such as pivot tables, filters, data validation, and solver.

Designed for security

Google Docs is designed for security and reliability with features like encrypted connections to Google’s servers, real-time file save, simultaneous replicated storage for your documents, built-in disaster recovery and fine-grained sharing controls that let you share your work with the right people. Learn more.

Sites

Shared workspaces for your team

Easy to build

Build project sites without writing a single line of code. It's as easy as writing a document. And, to save even more time, you can choose from hundreds of pre-built templates.

Simple to organize

Use your team site to organize everything from calendars to documents to presentations to videos. Built-in Google-powered search makes it easy to find exactly what you're looking for later.

Quick to share

Share your site with your team or your entire agency, with fine-grained control over who can view and who can edit. If desired, you can even create a website for the public with ease.

Learn more

Fine-grained permissions

Google Sites lets you set different access lists for different pages of each site. You could use this to let a partner or vendor see only the relevant part of your project site, or to built an entire intranet for your agency with the right access for each division.

Storage

Google Sites comes with loads of storage. Your organization gets a quota of 10GB + 500MB per employee for attaching files, and documents, calendars, and videos embedded from Google Docs don’t count against this quota.

Customize

Achieve even more customization with Google Apps Scripts or by creating your own HTML or JavaScript gadgets for your site.

Designed for security and reliability

Google Sites is designed for security and reliability with features like encrypted connections to Google’s servers, real-time file save, simultaneous replicated storage for your sites, built-in disaster recovery and fine-grained sharing controls that let you share your work with the right people. Learn more about security.

Vault

Add archiving and e-discovery to Google Apps

Vault is optional and adds archiving, e-discovery and information governance capabilities for an additional $5/user/month

Flexible Retention policies

You can define retention policies that are automatically applied to your email and chat messages.

Email and chat archiving

Your email and chat messages are archived and retained according to agency policies, preventing inadvertent deletions.

E-discovery

You can be prepared for FOIA requests, compliance audits and other discovery needs with powerful search tools that help you find and retrieve relevant email and chat messages.

Legal hold

You can place legal holds on users as needed. Email and chat messages can not be deleted by users when they are placed on hold.

Export

Export specific email and chat messages to standard formats for additional processing and review.

Audits

You can run reports on user activity and actions in the archive. Searches, message views, exports and more are shown.

Learn more

Information Governance

Google Apps Vault allows you to reduce risk and costs associated with litigation, compliance audits and similar. For an additional $50/user/year, you can add capabilities to Google Apps that help your organization be prepared for these situations.

Archive and manage in place

A single archive for email and chat messages where where the data is managed in-place. Governance policies are applied directly to the original data store, eliminating the need to duplicate data in a separate archive which helps reduce the risks associated with data movement and spoliation. A robust audit trail provides complete visibility across the archive.

Retain work documents

Email and chat retention policies allow businesses to define standard retention policies for Gmail and chat messages. Once a message reaches the end of the retention period, disposition is automatic to ensure compliance with retention policies. The automated process ensures that no data subject to a legal hold is deleted and reduces the risks of spoliation and noncompliance. Message holds help ensure email and chat messages can be preserved beyond their standard retention period for a legal matter or an investigation.

Find relevant documents

E-discovery tools allow authorized users to search through the archive for data that may be relevant to a specific matter or investigation. Google search algorithms can search domain wide, across large amounts of email in the archive and return results in a matter of seconds. Authorized users can define and manage collections of message search results and collaborate with others to manage them. Email can be exported from the archive for further review and processing.

Designed for security

Google Apps Vault is designed for security and reliability with features like encrypted connections to Google’s servers, simultaneous replicated storage for your documents, built-in disaster recovery and sharing controls that let your employees collaborate securely on matters. Learn more.

More

Apps comes with even more handy tools

More Apps

Google+ *

Google+ gives you new ways to share with coworkers. Share private posts with your company to ask questions, find experts and get answers. Schedule online video meetings with up to 10 participants and join right from your laptop, phone or tablet. Learn more

Chrome for Business*

Chrome was built from the ground up to deliver the best experience for Gmail, Docs, Calendar and more, and supports the most advanced functionality such as offline support and desktop notifications. Learn more

Google Groups

Use Groups as mailing lists and to share calendars, docs, sites and videos quickly with coworkers. Groups are easy for users to set up and the group owner can manage membership in each group.